Executive Administrative Assistant

JOB RESPONSIBILITIES

• Positively and professionally represent the Company with centers of influence, clients, prospects, executive bank managers, senior bank managers, board members, and CTIC employees

• Meetings (Board of Directors, Trust Executive Committee, Account Acceptance Committee, and Corporate Trust Administrative Committee)

o schedule monthly TEC and quarterly CTAC meetings; finalize with the President and CEO

o draft committee and board agendas; finalize with the President and CEO

o prepare monthly and quarterly meeting documents for distribution

o attend in person and record/prepare committee minutes for TEC, ACC, CTAC, as well as the CTIC Board of Directors meeting

o order committee lunches, make reservations, etc. when needed

• Human Resources

o maintain personnel files on employees in the Lexington office

o maintain vacation schedules for Trust Executive Committee members

• Mail

o open mail for the President and CEO

o when applicable, administer and review with President & CEO

• Finance

o assist in development of annual Management budget

o monitor invoices to be paid

o monitor actual expenses for Management cost center

o analyze month end numbers for cost center 100; report to President and CEO

• Office Manager

o oversee the functionality and efficiency of the office

o attend scheduled building meetings

o assist department heads with paperwork associated with new hires

o be the point person for any questions and problems associated with running the office

o assist with office furniture, painting, carpeting projects

• Ensure all actions performed are in compliance with government regulations and organizational policies and procedures.

SKILLS/KNOWLEDGE AND ABILITIES/EXPERIENCE

• Possess solid verbal and written communication skills, as well as exceptional interpersonal skills to interact successfully with people

• Possess solid proficiency in Word, Excel, PowerPoint, Directors Desk, Publisher, Visio, Outlook, and internet

• Assist CTIC officers and staff in producing business letters, agreements, various documents, and presentations

• Possess a level of sophistication and professionalism to handle inquiries and problems

• Possess high energy level, motivation, positive mental attitude, cheerfulness, and poise to interface with clients calling or coming into the office

• Convey a confident and knowledgeable presence to clients

• Be detail oriented and focus on accuracy

• Possess the ability to multi-task and stay organized

• High School diploma or equivalent required as a minimum

• College or associates degree or equivalent certification through specialized vocational/technical training programs preferred

• Previous experience which required direct interface with clients both in person and on the telephone in a business environment preferred

• Computer, copier, calculator, fax, and switchboard skills necessary

WORKING CONDITIONS

• Normal office conditions

• Occasional travel

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Candidates may be subject to the following screenings:
Credit Check, Drug Testing, and Criminal Background Check

Community Trust Bank offers a competitive benefits package including: Medical, Dental, and Vision Insurance; Company paid Life Insurance; Paid Vacation, Sick days, and Holidays; Short Term and Long Term Disability; 401K and ESOP.