Administrative Assistant to the Director of Pupil Personnel

POSITION: ADMINISTRATIVE ASSISTANT I TO DIRECTOR OF PUPIL PERSONNEL

SCHOOL/ PROGRAM: CENTRAL OFFICE

APPLICATION DEADLINE: POSITION WILL BE FILLED FOR THE UPCOMING 2026/2027 SCHOOL YEAR

QUALIFICATIONS:

• Any combination equivalent to: high school diploma or G.E.D. Certificate as required by Kentucky law.
• Four years of secretarial experience preferred.
• Proven ability to effectively communicate with students, parents, and faculty.

KNOWLEDGE OF:

• Modern office practices, procedures, and equipment.
• Kentucky Student Information System (Infinite Campus).
• Applicable section of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Basic record-keeping techniques.

ABILITY TO:

• Perform secretarial and administrative assistance duties.
• Make arrangements for meetings and conferences.
• Meet schedules and timelines.
• Communicate and maintain effective relationships with students, parents, staff and the public including members of ethnic communities.
• Learn to apply and explain policies and procedures related to school and program activities.
• Work independently with little direction.
• Work confidentially and with discretion.
• Work efficiently with many interruptions.
• Prepare reports by gathering and organizing data from variety of sources.
• Communicate effectively both orally and in writing.
• Maintain a variety of files, records, and logs.

JOB GOAL:

• To promote student achievement through active support of the pupil personnel team. Provide support of district employees, parents, and students by coordination of the student information system (Infinite Campus).

PERFORMANCE RESPONSIBILITIES:

• Along with Director of Pupil Personnel, execute functions of Student Information System point of contact.
• Complete reports for all non-cognitive data including but not limited to: Safe School Report, Superintendent Annual Attendance Report, Growth Factor Report, monthly attendance reports, Impact Aid grant submission, and classroom size reports.
• Along with Director of Pupil Personnel, coordinate student calendar (committee).
• Along with Director of Pupil Personnel, train secretaries and clerks district wide on Student Information System.
• Assist with scheduling and written communication for administrative discipline and/or expulsion hearings.
• Assist Pupil Personnel Team including School Resource Officers, Security, Project Home Coordinator, At Risk Specialist, Homebound Teacher, and Court Liaison/Compliance Director.
• Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned administrator, interpret and apply rules and regulations as appropriate; perform duties and assist the administrator with administrative detail as appropriate.
• Coordinate communication between the administrator and district personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve issues.
• Respond to parent concerns.
• Prepare Board Agenda items each month for Pupil Personnel.
• Collaborates to ensure the completion of audit and state reports.
• Coordinate with DPP on storage of relevant school and district printed reports related to state Pupil Personnel responsibility.
• Respond to requests for information from students, staff, and general public regarding district programs, policies, regulations, and procedures.
• Verify student enrollment, attendance, and proof of birthdate, as requested.
• Locate and process transcripts of student record in files, online, and on Micro-film.
• Maintain filing system for all students' cumulative folders until they are no longer of school age.
• Keep records of all non-resident's contracts, tuition students, transfer applications, home schooling letters, and notice of transfer forms that are sent out to Kentucky schools.
• Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memos, grants and other documents.
• Perform related duties as assigned by administrator, or Superintendent.

RESPONSIBLE TO: Director of Pupil Personnel

CONTRACT: 235 Days

SALARY: $180.63 - $308.79/daily; depending on qualifications and experience

APPLICATION PROCEDURE:

• Complete the online application at: www.covington.kyschools.us.
• For information regarding this position, please contact Jessica Duty at jessica.duty@covingtnon.kyschools.us.
• *This position will be filled as soon as possible. All applications will be evaluated and screened*.

An Equal Opportunity Employer

Pay: $180.63 - $308.79 per day

Benefits:

• 401(k) matching
• Employee assistance program
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person