ASSISTANT OFFICE MANAGER - GREENVILLE & RALEIGH

Responsibilities:

• Oversee the day-to-day activities of the agency: Responsible for recruiting RNs/LPNs, CNAs, PCAs, and other employees of the company.

• Managing office supplies: Responsible for ordering and keeping track of all needed office supplies.

• Managing the agency’s information systems: Responsible for managing and organizing the office’s filing system including electronic and all paper filings.

• Processing and transmitting written and verbal communication: using word processing, typing, photocopying, faxing and/or clear and comprehensive hand written notes, the office manager will keep track of all communication. Furthermore, answering the phone, returning phone calls, mailing documents and responding to selected government reporting requirements must be done/handled and treated as high priority.

• Managing client information: Be able to manage selected client insurance and benefit information, assisting in the management of client confidential files, alert RN of admissions and discharges as well as sign off on timesheets.

• Managing selected personnel information: Shall conduct criminal background checks on all prospective employees and responding to phone calls and all inquiries. Conduct orientation of new Aides.

• Scheduling: Responsible for scheduling all employees for in-service training as well the placement of the qualified employees with the client and covering cases if needed and qualified to do so.

• Will work together with the RN in scheduling initial assessments, sup-visits and in-service trainings.

• On-Call: Will be on call and carry the company’s cell phone.

• Marketing and handling public relations.

• Attracting New Clients to the Company.

• Essential Functions:

• Answers the telephone and performs Intakes.

• Initiates the hiring process for caregivers including processing applications, background screening, testing, interviewing, and reference validation.

• Orients caregivers and maintains current caregiver files in accordance with policies and procedures.

• Records employee information such as personnel data, compensation, benefits, tax data, attendance, performance reviews, evaluations, and termination date and reason.

• Enters, maintains, and corrects client, employee, and payroll, billing and related accounting data into the computer.

• Orders and maintains office supplies, forms and equipment.

• Visits prospective clients/clients after referrals are made to introduce Dynamedics Healthcare Services, Inc.

• Schedules shifts by matching caregiver qualifications and availability to clients’ needs.

Supervises caregivers and completes performance appraisals for caregivers at specified intervals

Job Types: Temporary, Contract, Part-time, Full-time

Pay: $17.00 - $20.00 per hour

Work Location: In person