Development Coordinator / Administrative Assistant

Development Coordinator / Administrative Assistant

About Us

The Epilepsy Foundation is dedicated to improving the lives of people affected by epilepsy through education, advocacy, research, and connection. We are a mission-driven nonprofit organization supporting individuals and families impacted by epilepsy. We offer professional growth, comprehensive benefits package, a great culture, flexibility and a positive work environment.

Our benefits package includes:

• Generous employer contribution to health insurance - we pay 100% individual coverage for full-time employees
• 3 weeks vacation the first year
• 12 sick days per year
• 3 personal days per year
• 37.5 hour work week
• 13 holidays per year
• Mileage reimbursement at the IRS rate
• Employer paid health reimbursement account
• Flexible spending account up to $1,000 annually

The Epilepsy Foundation of NENY is an Equal Opportunity Employer.

www.efneny.org

Position Summary

We are seeking a highly organized, detail-oriented professional to support our fundraising events and administrative operations. This is a new full-time position as we grow our organization and special events. If you are looking for a role where your work truly matters, and you enjoy being part of a team, this is a great opportunity to gain hands-on experience in event planning, fundraising, and nonprofit operations.

Key Responsibilities

• Support planning and execution of our exciting major fundraising events (Confections in Chocolate Gala for Hope, Walk for Epilepsy, Epilepsy Golf Tournament)
• Coordinate event details including vendors, timelines, check-in, auctions, and raffle
• Manage event registration, guest lists, and on-site support
• Maintain and update donor records in CRM (Raiser’s Edge NXT)
• Track donations, sponsorships, and fundraising progress
• Assist with donor communications including donation request letters, thank you letters, mailings, and email campaigns
• Request, follow-up and secure donations for auctions and raffles
• Provide general administrative support to a collaborative team including scheduling committee meetings, taking minutes at meetings, answering phones, greeting visitors and coordinating mailings for our various programs

Qualifications

• Associate or Bachelor’s degree preferred (or equivalent experience)
• 2–3 years of experience in administration including database management
• Experience with CRM systems (Raiser’s Edge, Salesforce, etc.)
• Organized, detail-oriented, and ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with Canva and Google Docs helpful
• Excellent communication skills and ability to manage multiple projects
• Team player with a positive, collaborative attitude
• Event planning or non-profit fundraising experience strongly preferred

Additional Details

• Occasional evenings/weekends required for events
• Valid driver’s license and reliable transportation required

Salary Range:
$40,000 - $45,000

The Epilepsy Foundation is an Equal Opportunity Employer.

Apply today
and be part of something that makes a difference in your community.

To be considered, please send resume to Jeannine Garab, Executive Director at: jgarab@epilepsyneny.org