Administrative Assistant Co-op

Build Your Career at FCC Canada
FCC Group is an international leader in engineering and infrastructure, headquartered in Spain. With over a century of history, FCC’s core businesses include construction, environmental services, end-to-end water management, and the development of concessions for large infrastructure. In Canada, FCC is proud to be involved in multiple projects in Ontario and British Columbia to improve public transportation infrastructure.
FCC Canada, part of the Construction Division of FCC Group, has been present in Canada since 1997. We have been involved in innovative subway infrastructure work, such as the Highway 407 stations and Northern Tunnels for the Toronto York Spadina Subway Line Expansion, as well as the construction, operation, and maintenance of the Fredericton Moncton Highway. FCC Canada excels in civil works such as roads, railways, maritime construction, tunnels, bridges, and subway projects.
Join us at FCC Canada to be part of our groundbreaking projects and advance your career in a dynamic work environment. For more information about our vacancies, please refer to our Career Centre .
Position Summary
FCC Canada is looking for an Administrative Assistant who will be responsible for providing clerical, office administration, filing support, and any ad hoc support to the FCC Canada Corporate Office.
Main Responsibilities

• Perform varied administrative duties and clerical functions.
• Work collaboratively with other staff as a team and provide back-up support as required.
• Assist with projects as assigned, ensuring efficient time management and prioritization of responsibilities.
• Prepare, draft, and review documents, correspondence, and reports with a high level of accuracy and attention to detail.
• Prepare reports, including gathering and summarizing data.
• Organize and expedite the flow of work through initiating follow-up action.
• Manage and organize files, ensuring all documents are up-to-date, accurately filed, and easily accessible.
• Maintain a document management system.
• Assist in maintaining and updating corporate minute books and preparing/reviewing resolutions, annual returns, and other corporate filings.
• Ensure compliance with corporate practices.
• Communicate complex information in a clear and respectful manner, ensuring all parties involved fully understand the material.
• Utilize knowledge of Microsoft Office (Word, Excel, PowerPoint) and Outlook.
• Conduct background research, investigations, and retrieve information on various issues using a variety of information systems.
• Coordinate and maintain a complex record/retrieval system, ensuring compliance with corporate information systems, policies and practices.
• Proactively identify opportunities to streamline processes and improve efficiency.
• Liaise with external parties in a professional manner, always maintaining confidentiality and discretion.
• Handle other administrative tasks as needed to support the company.

Key Qualifications

• Must be enrolled in a post-secondary co-operative education program in Business Administration, Arts, or related discipline.
• Strong interest in construction and contracts in Canadian jurisdictions.
• Experience with a variety of software packages including Microsoft 365, Word, Excel, PowerPoint, Outlook, SharePoint and virtual meeting technologies.
• Willingness to learn and ability to develop and implement administrative work procedures and systems.
• Ability to research and gather information.
• Ability to exercise independent judgement and discretion in dealing with highly confidential operational matters and with management staff.
• Ability to work independently and effectively with minimal supervision.
• Highly developed customer service and interpersonal skills, and proven ability to communicate effectively, both orally and in writing, at all organizational levels, including external contact.
• Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Strong analytical and problem-solving skills with proven ability to handle sensitive issues.
• Demonstrates a commitment to lifelong learning.

Salary Range:
$25 CAD hourly
Work Environment
FCC Canada is committed to cultivating a diverse and inclusive culture which promotes gender equity and the recruitment of all under-represented groups in all levels of its workforce. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodation upon request to support applicants throughout their journey with us. If you require accommodation during the hiring process, please send us an email at " TACanada@fccco.com ". Feedback about the accommodation process is welcome at “ TACanada@fccco.com ”. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and Ontario’s Human Rights Code, affirming our ongoing efforts to provide a supportive and equitable environment for all.
This position is located in Toronto, ON.
We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.