Administrative Assistant

Project Scope

This role supports a nonprofit client by providing reliable data management, reporting, and administrative operations that strengthen program delivery and organizational effectiveness. The Program Associate ensures accurate tracking of client, grant, and operational data; supports compliance and impact reporting; and helps maintain efficient internal systems. The position also contributes to special projects such as data clean-up, system transitions, and research that supports program planning and fundraising efforts.

Day‑to‑Day Responsibilities

• Maintain and update program, grant, and client data across multiple systems; generate routine and ad hoc reports as needed
• Respond professionally to inquiries from clients, partners, and internal staff; follow up on reporting and documentation requirements
• Provide administrative support including scheduling, correspondence, expense reporting, filing, and document management
• Support grant and loan administration by reviewing submitted reports, tracking compliance, and preparing billing or follow-up communications
• Coordinate meetings, trainings, and events by managing calendars, logistics, materials, and meeting notes

Must‑Haves

• 2+ years of experience in an administrative, data, or clerical support role, preferably in a nonprofit or mission‑driven organization
• Strong proficiency with Microsoft Office and experience working in database or CRM systems (Salesforce preferred)
• Excellent organizational skills, high attention to detail, and ability to manage multiple priorities and deadlines
• Clear, professional written and verbal communication skills
• Bachelor’s degree or equivalent combination of education and relevant work experience