Administrative Assistant (Facilities Planning)

Job Summary

Receive staff and public in the Bond Office
Initiate and answer telephone calls
Interview callers, furnish the required information, refer callers or arrange
appointments
Inform supervisor(s) about pertinent information from the community and staff inquiries
Operate a variety of standard equipment including computers, printers, copiers,
scanners, calculators, recorders and other equipment
Type correspondence, memos, reports, forms and other documents from straight
copy, rough draft or recording device
Open and screen incoming mail for supervisor(s); organize and send outgoing mail
Proofread documents, reports, studies, evaluations, etc.
Prepare and updates schedules, calendars and lists; monitor supervisor(s) calendars
Scan, duplicate, collate and staple materials
Coordinate and set up meetings (in-person and virtual) and send calendar invites
Monitor inventory levels of office and designated supplies; order, receive and maintain
appropriate levels of inventory as required
Receive, sort and distribute mail; prepare and distribute informational packets and
bulk mailings as directed
Establish and maintain filing systems; review, revise, verify and proofread a variety of
documents; renew permits, certificates, contracts and licenses

Job Type: Full-time

Pay: $37.62 - $45.67 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Education:

• High school or equivalent (Required)

Ability to Commute:

• Larkspur, CA 94939 (Preferred)

Work Location: In person