Administrative Assistant I

## Posting Details

Position Information

Position Title

Administrative Assistant I

Job Responsibilities

Position Summary

The Administrative Assistant I provides centralized administrative coordination for units housed within the Kirk Building. The position supports multiple student success units located in the building and serves as the primary point of contact for students, faculty, staff, employers, and community partners entering the facility.

Located at the Kirk Building information desk, the position assists students in navigating available services to ensure even complex student needs are met, supports building operations, and coordinates administrative processes across multiple offices. The role requires strong organizational and communication skills and the ability to exercise independent judgment in working with individual students as well as facilitating/coordinating operations within and across the building’s five offices.

Job Responsibilities

• Serving as the primary front-line contact for the Kirk Building: greeting students and other visitors, asking clarifying questions to achieve an in-depth understanding of their needs, using knowledge of each office’s services to determine the most appropriate office(s) to meet those needs, and connecting students and other visitors to the correct resource within the Kirk Building or across campus.
• Coordinating the administrative functions of the Center for Academic Excellence, the Career Center, the SKILLS Center, the Office of Student Access and Disability Services, and the Writing Center.
• Providing secretarial support to the building’s committees and working groups.
• Managing the front desk and other office areas of the building.
• Maintaining building key distribution and access records.
• Maintaining confidential student files and records.
• Coordinating community-facing events, such as employer visits, outreach programs, and community engagement activities.
• Hiring and supervising student workers.
• Assisting the directors of the building’s five offices with budgets, purchasing, and requisitions
• Coordinating travel arrangements and reimbursements for professional staff.
• Coordinating use of Kirk Building physical spaces.
• Some building coordinator responsibilities.
• Other duties as assigned.

Truman offers an attractive benefits package including: paid sick and vacation time; paid holidays; medical, dental, vision, life, and disability insurance; and retirement plan. Paid parental leave and tuition discount are available for eligible employees after one year. For more information, visit https://hr.truman.edu/benefits/.

Required Qualifications

• High school diploma or an equivalent combination of education and experience from which comparative knowledge, skills, and abilities can be acquired
• Strong organizational and administrative coordination skills
• Excellent interpersonal communication and customer service abilities
• Ability to exercise professional judgment and operate independently in a multi-department environment
• Experience supporting office operations, scheduling, and administrative processes

Preferred Qualifications

• Familiarity with university administrative systems and processes
• Coursework beyond high school
• Experience with Banner and Microsoft products

Posting Detail Information

Posting Number

S307P

Open Date

04/21/2026

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Applications must be submitted electronically at http://employment.truman.edu/. For assistance with submitting an application, please contact Human Resources at 660-785-4031 or hrstaff@truman.edu. Final candidates will be expected to undergo and successfully pass a background check.
Review of applications will begin April 28, 2026 and continue until the position is filled.

Salary

Starting hourly wage is $17.37.

Non Discrimination Statement

*Truman State University is an equal opportunity employer. We do not discriminate in hiring, promotion, or any other employment practices on the basis of race, color, religion, national origin, ancestry, sex (including pregnancy), age, disability, protected veteran status, or any other characteristic protected by federal or Missouri law. We are committed to fair and equal treatment in all aspects of employment. Inquiries about these policies may be directed to the Institutional Compliance Officer, 660-785-4354, and* *titleix@truman.edu**.*

*Truman is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, 660-785-4031 or* *hrstaff@truman.edu**.*

## Supplemental Questions

Required fields are indicated with an asterisk (\*).

## Documents Needed To Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

• Undergraduate Transcripts

• Other Documents