Administrative Assistant - Neurosurgery

The Neurosurgery department has developed a world-class clinical program to manage all aspects of neurosurgical oncology, including complex brain and skull base tumors, spinal tumors, and intractable, cancer-related pain disorders.
The primary purpose of the Administrative Assistant position is to provide superior secretarial skills of a highly confidential nature for designated personnel within the Department of Neurosurgery.
The Administrative Assistant position is responsible for a wide range of administrative and clerical duties. This role provides daily support to Advanced Practice Nurses (APNs), faculty, and the department while maintaining selected departmental files and providing general administrative support. This position must communicate clearly and professionally, both in writing and verbally, in person and over the phone. This role accurately types and processes check requests, travel requests, print shop requests, order forms, and requisitions so they are ready for authorized signatures. This position maintains logs and uses a follow-up tracking system to ensure accurate and up-to-date project status, as well as communicates completion status or delays to the requestor and supervisor when asked.
The ideal candidate will have hands-on experience with Concur, calendar management, Kronos, and reimbursement processes; demonstrate strong event planning and coordination skills, including managing large-scale virtual meetings, Zoom sessions, and seminars; and consistently exhibit the ability to multitask effectively in a fast-paced environment while maintaining accuracy and organization.
This role requires candidates to work onsite daily for the first three months to support training, onboarding, and seamless integration with the team. After the initial period, the position transitions to a hybrid schedule with two onsite days per week, though additional onsite presence may be required based on business needs. Candidates should also be prepared for occasional weekend work depending on project timelines or workload.
At MD Anderson, we offer careers built on care, growth, and balance. Our employees enjoy a benefits package designed to support every stage of life, starting on day one.

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups

This position will be responsible for composing formal and informal correspondence, performing basic word processing, completing institutional forms according to established standards and policies, and compiling reports. The role also creates slides and overheads for presentations, as well as maintaining APN curriculum vitae (CVs) in the required institutional format (FIS) on the network. The position prepares purchase requisitions for items requested by assigned faculty, following the institution's purchasing guidelines. This position serves as backup support for meetings, including departmental conference room scheduling and related activities.
This position requires exercising independent judgment, discretion, and initiative. A basic knowledge of medical terminology and administrative procedures is required.
Key Functions
Administrative Assistant

• Provides general administrative support such as scheduling meetings, making travel arrangements for APNs, screening visitors/calls, taking messages, filing, maintaining inventory of office supplies, picking up and distributing mail, reproducing documents and other duties as assigned.
• Maintains accurate call schedule on inside MDACC website.
• Maintains accurate calendar for neurosurgery conference room.
• Serves as purchasing agent for various projects.
• Maintains inventory of office supplies on a regular basis.

Other duties as assigned.
EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

Work Experience

• Required: Four years Administrative/secretarial experience.
• Required: No experience required with preferred degree.

OTHER REQUIREMENTS:
Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• Requisition ID: 180352
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary : US Dollar (USD) 61,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No