Event Program Manager
Role summary
This is a 6-month contract role for an Event Program Manager based in Ft Worth, TX. The primary responsibility is to lead the planning and execution of large-scale corporate volunteer programs, including managing timelines, logistics, and stakeholder communication. The role involves coordinating volunteer registration, overseeing event material procurement, providing day-of event support, and tracking impact metrics. Collaboration with internal functions like Communications, Facilities, Security, Risk, HR, and Legal is essential. The position requires physical capability for lifting event materials and flexibility for early mornings, evenings, and occasional weekends during peak periods. Local and occasional regional travel may be required.
Job Title: Project Manager III - Corporate Events & Social Impact Programs
Duration: 06 Months Contract
Location: Ft Worth, TX
Job Description:
Lead planning and execution of large-scale corporate volunteer programs, including Client in Action (Spring) and the Client Children's Vision Program (Fall).
Manage timelines, milestones, and logistics for multi-site volunteer events, ensuring smooth coordination during peak seasons (Spring and Fall).
Serve as primary liaison between Client Social Impact, nonprofit partners, site leads, and internal stakeholders to confirm project details, supply needs, safety expectations, and day of instructions.
Develop event toolkits and communications, including volunteer instructions, project briefs, FAQs, and promotional content for InSight pages and internal channels.
Coordinate volunteer registration and engagement, ensuring accurate tracking for participation, headcount, and compliance with Client Associate Giving systems.
Oversee procurement and distribution of event-related materials (supplies, equipment, PPE, signage, branded items).
Facilitate day of event support, including onsite coordination, troubleshooting, partner engagement, and volunteer experience management.
Track, report, and summarize impact metrics, aligning with Social Impact reporting requirements (volunteer hours, participants, community outcomes).
Maintain documentation and knowledge repositories for continuous improvement and scalability of annual programs.
Partner with internal functions (Communications, Facilities, Security, Risk, HR, Legal) as needed to ensure safe, approved, and well organized events.
Experience collaborating with functions like Facilities, Security, Risk/EHS, Legal, Communications, HR.
First Aid/CPR certification; OSHA 10 (or similar) training is a plus.
Event or project credentials (e.g., Cvent, CMP, PMP, or CAPM) are a plus.
Lifting/Carrying: Frequently lift, carry, and move event materials and supplies up to 20–40 lbs independently; team lift items above that weight.
Early mornings, evenings, and occasional weekends required during peak weeks for setup/teardown or multi site coverage.
Local travel between event sites; occasional regional travel depending on program footprint.
