Purchasing Data Analyst

Job Overview

We are a vertically integrated cannabinoid manufacturer and distributor operating across multiple brands and entities. Our organization manages the full lifecycle of product development, sourcing, manufacturing, packaging, and distribution in a regulated environment. We prioritize operational control, data accuracy, compliance, and scalable systems to support continued growth.

The Purchasing Data Analyst owns data accuracy and execution across purchasing, inventory, and product systems. This role is a control point between Purchasing, Accounting, Marketing, and Warehouse, ensuring all SKUs, costs, purchase orders, and inventory data are structured correctly across Acumatica, SkuVault, Quickbooks and supporting systems.

This is a high-accountability role. Errors here impact financials, inventory, compliance, and operations.

Key Responsibilities

SKU & Data Management

● Create, configure, and maintain SKUs in Acumatica and SkuVault

● Ensure accuracy across attributes, UOMs, cost, pricing, and financial structure ● Maintain proper GL and Sub-Account mapping

Purchasing Execution

● Generate, review, and manage Purchase Orders

● Validate cost, quantities, warehouse assignment, and entity alignment ● Ensure all purchases are recorded in the correct system and entity

Data Integrity & Validation

● Validate and update pricing tiers, costs, and barcodes

● Maintain consistency across Acumatica, Planergy, SkuVault, and tracking tools ● Identify and resolve discrepancies (invoice, receiving, cost variances)

Inventory & Supply Coordination

● Order consumables and manage inventory levels to meet min/max requirements ● Coordinate with suppliers and internal teams to ensure availability of raw materials and packaging

● Track packaging and production-related inventory tied to China and domestic suppliers Cross-Functional Support

● Act as main point of contact for purchasing-related communication

● Support Marketing with product onboarding, artwork updates, and launch readiness ● Work with Accounting and Warehouse to ensure accurate receiving and financial alignment

Compliance & Documentation

● Collect and maintain COAs, licenses, and compliance documentation ● Ensure product and purchasing data meet regulatory requirements

● Understand and operate within cGMP standards

Reporting & Controls

● Build and maintain KPI dashboards and tracking tools

● Submit and manage open order reports

● Maintain departmental budget tracking and reporting

Operational Support

● Support purchasing of marketing materials and facility-related needs ● Assist in maintaining structured processes and improving workflows

Essential Duties and Expectations

● Strong communication skills across departments and leadership levels ● Ability to plan, prioritize, and execute with accuracy and speed

● Ensure all purchasing documentation is complete, accurate, and aligned with company standards

● Self-motivated and able to operate independently with minimal supervision ● Ability to manage multiple priorities under pressure without sacrificing accuracy ● Maintain a high level of organization and accountability

● Proactively identify issues and drive process improvements

● Perform additional duties as assigned by Purchasing leadership

Qualifications

• 2–5+ years in purchasing, data analysis, inventory, or operations
• Experience with ERP systems (Acumatica preferred)
• Strong Excel / Google Sheets skills (data tracking, validation, reporting)
• Experience in multi-entity or high-volume environments preferred
• High attention to detail and process-driven mindset

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person