Production Coordinator

About Us:

Established in 1879 and located on the shores of Lake Ontario, Toronto, the award-winning Exhibition Place is Canada’s largest entertainment venue, hosting over 2,000 events and attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sports, festivals, recreation, culture, and tourism. Exhibition Place boasts the award-winning, LEED Gold Certified Enercare Centre, Canada’s largest exhibition and convention centre, and the Automotive Building LEED Silver conference venue. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart, which includes the promotion of sustainable development, environmental initiatives and leading-edge green technologies and practices across the site.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

What can I expect to do in this role?

Reporting to the Production Services Manager, the Production Coordinator will oversee all activities related to the quoting, delivery, and union supervision of production services for sales, events and tenants and the grounds.

• Supervise, plan and coordinate labour work assignments and the administration of production services for assigned Exhibition Place events. 
• Participate in meetings, liaise with Exhibition Place staff, clients, and client AV suppliers, providing staffing, equipment and material requirement expertise pertinent to delivery of services.
• Analyze/interpret client’s technical drawings and equipment lists.
• Act as Liaison between Exhibition Place Production and third party AV suppliers in fostering a positive and productive working relationship.
• Generate and update estimates for IATSE Labour based on production requirements, including audio visual and broadcast elements, for clients ensuring compliance with the collective agreement.
• Prepare IATSE labour estimates for Event & Meeting Coordinators.
• Provide coaching to union staff on excellence in customer service delivery. 
• Assist with department inspection programs and production equipment is maintained in proper working order.
• Verify and report time of unionized and non-unionized staff for payroll/client invoicing and review with Production staff.
• Reconcile post-production labour costs and generate show report.
• Ensure all workplace injury reports are submitted on time and fully completed as related to event requirements and compliance.
• Conduct safety orientations/toolbox talks as required for workplace safety.
• Assist in developing workplace policies, practices and procedures and implement.
• Consult with management on issues related to the IATSE collective agreement.
• Perform other duties as assigned. 

How do I qualify?

1. Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
2. Ability to manage a flexible work schedule that includes days, early mornings, evenings, weekends and holidays, as required to support operational requirements.
3. Experience in the live events industry within a large-scale multi-functional facility or outdoor events.
4. Experience supervising staff in a unionized environment.
5. Possess a valid G Class Ontario driver’s license. 
6. Experience utilizing software packages (Momentus, ADP, Microsoft Office Suite (Word, Excel, Outlook, Teams).
7. Demonstrated knowledge of and the ability to interpret collective agreements, applicable codes, standards, guidelines, and government legislation, specifically the Occupational Health & Safety Act, Ontario Building Code, Ontario Fire Code and Accessibility for Ontarians with Disabilities Act. 
8. Ability to perform to a deadline and multi-task.
9. Proven customer services skills with a high level of organization and attention to detail.
10. Great interpersonal skills with the ability to communicate effectively both verbally and written at a professional level.

Job Vacancy Status:

This is an Existing Position.

Application Process: 

All applicants must be legally entitled to work in Canada. We carefully review every application - including yours. We're fortunate to have many outstanding people apply to each of our positions. While we appreciate every application that comes our way, due to the high volume we receive, we're not able to follow up with each person individually. If a strong match is found between your qualifications and the needs of the role, we'll contact you.

Diversity, Equity, and Inclusion: 

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation: 

We value the unique skills and experiences each person brings to Exhibition Place and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act, so if you require accommodation during the hiring process, please let our Recruitment team know by emailing us at people&culture@explace.on.ca