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Office Manager/Executive Assistant
New York, New York, United StatesOnsiteFull Time$90,000–$90,000 /yrPosted 2 months agoVisa sponsorship availableHidden Gem · YC Startup
Role summary
Seeking an experienced and organized Office Manager/Executive Assistant for our New York City office. This role is responsible for overseeing daily operations, facility management, vendor coordination, inventory, and administrative support to executives. The ideal candidate will have 2-3+ years of experience in a similar role, strong organizational and communication skills, proficiency in productivity tools (Google Suite, Microsoft Office, Slack), and experience with executive calendaring. This is an onsite, Monday-Friday position requiring a proactive, adaptable, and collaborative individual passionate about startup culture.
**The role**
We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors. This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri).
**How you’ll contribute**
* _Facility Management:_ Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
* _Vendor Management:_ Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
* _Supplies and Inventory:_ Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
* _Administrative Support:_ Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.
* _Expense Management:_ Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
* _Event Coordination:_ Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
* _Employee Support:_ Assist with onboarding new employees, including workspace setup, IT support coordination.
* _Front Desk Operations:_ Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments.
* Ad-hoc Projects: Take on special projects as needed to support company growth and strategic [initiatives.Help](http://initiatives.Help) with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.
**What you need to succeed**
* 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
* Experience with executive calendaring and support in a remote environment
* Strong organizational and multitasking skills with exceptional attention to detail.
* Proactive problem solver who can handle multiple projects and deadlines with little supervision.
* Excellent written and verbal communication skills.
* Ability to manage sensitive and confidential information with discretion.
* Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
* Strong interpersonal skills, with a professional, positive, and approachable attitude.
* Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.
* Experience with basic budget management and office supply ordering is a plus.
* A passion for startup culture and a collaborative mindset.
* NY based with the ability and enthusiasm to work in office Monday-Friday
We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors. This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri).
**How you’ll contribute**
* _Facility Management:_ Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
* _Vendor Management:_ Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
* _Supplies and Inventory:_ Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
* _Administrative Support:_ Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.
* _Expense Management:_ Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
* _Event Coordination:_ Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
* _Employee Support:_ Assist with onboarding new employees, including workspace setup, IT support coordination.
* _Front Desk Operations:_ Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments.
* Ad-hoc Projects: Take on special projects as needed to support company growth and strategic [initiatives.Help](http://initiatives.Help) with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.
**What you need to succeed**
* 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
* Experience with executive calendaring and support in a remote environment
* Strong organizational and multitasking skills with exceptional attention to detail.
* Proactive problem solver who can handle multiple projects and deadlines with little supervision.
* Excellent written and verbal communication skills.
* Ability to manage sensitive and confidential information with discretion.
* Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
* Strong interpersonal skills, with a professional, positive, and approachable attitude.
* Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.
* Experience with basic budget management and office supply ordering is a plus.
* A passion for startup culture and a collaborative mindset.
* NY based with the ability and enthusiasm to work in office Monday-Friday