Events Coordinator - VIP Experience

Los Angeles, California, United StatesOnsiteFull Time$57,500–$71,300 /yrPosted 2 months agoVisa sponsorship available

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Role summary

Fanatics Collectibles is seeking a detail-oriented Coordinator for High-End Experiences to manage the tactical execution of premium collector experiences, VIP hospitality programs, and exclusive activations. This role involves coordinating end-to-end logistics for events, managing travel and hospitality for high-value collectors, and working with venue and vendor partners to ensure luxury-level experiences. The ideal candidate will have 2-3 years of experience in luxury event coordination or VIP services, strong vendor and project management skills, a service-oriented mindset, and proficiency with budget tracking and Google Workspace. This hybrid role is based in Los Angeles, CA.

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About the Team

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

JOB PURPOSE

Fanatics Collectibles is looking for a detail-oriented Coordinator, High End Experiences for our growing marketing team based in Los Angeles, CA. In this role, you will be responsible for managing the tactical execution of premium collector experiences, VIP hospitality programs, and exclusive activations that serve our highest value customers.This position requires exceptional organizational skills, white-glove service mindset, and ability to manage high-touch experiences that require meticulous attention to detail. You will work closely with the Sr. Manager, High End Experiences to coordinate premium events, VIP logistics, collector programs, and exclusive experiences that build lasting relationships with our most valuable collectors.This position will be responsible for handling a wide variety of duties, which include, but are not limited to the ones listed below.

What you will be doing...

Coordinating end-to-end logistics for VIP collector experiences including premium events, private engagements, and exclusive access programs

Managing travel arrangements, hotel bookings, transportation, and hospitality details for high-value collectors attending experiences

Support planning and execution of premium activations including hospitality coordination, venue logistics, and collector engagement

Coordinate with venue partners, hospitality providers, and other vendors to ensure seamless, luxury-level experiences

Maintain detailed event timelines, vendor contact lists, and production schedules for collector vertical activations

Process invoices, track expenses, and support budget reconciliation for VIP programs and collector events

Serve as day-to-day liaison between internal stakeholders and Sr. Manager on collector needs and requests

Coordinate event staffing, including briefing brand ambassadors and hospitality staff on premium service standards

Support collector event logistics including attendee management, venue coordination, and program operations

Provide on-site support during collector events, managing hospitality details and ensuring exceptional customer service

Build and maintain relationships with high-end collectors, responding to inquiries and coordinating special requests

Document events through photography coordination, note-taking, and post-event reporting

Support Sr. Manager with administrative needs, calendar management, and vertical planning activities

What you will bring...

2-3 years' experience in luxury event coordination, hospitality, VIP services, or premium brand activations

Demonstrated experience managing high-touch, detail-intensive events with white-glove service standards

Strong vendor management skills with experience coordinating hospitality services and event logistics

Excellent organizational and project management skills; ability to manage multiple concurrent workstreams with precision

Exceptional communication skills with professional, polished written and verbal presence appropriate for high-net-worth clientele

Experience with budget tracking, invoice processing, and expense reconciliation

Proficiency with project management tools, Google Workspace, and event logistics platforms

Service-oriented mindset with ability to anticipate needs and proactively solve problems

Calm under pressure with ability to handle last-minute changes and unexpected challenges with grace

Discretion and professionalism when handling sensitive information about high-value collectors

Experience with premium sports or entertainment hospitality a plus

Willingness to work flexible hours including evenings and weekends during event periods

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers
The salary range represents base pay only and does not include short-term or long-term incentive compensation. This salary range is specific to Los Angeles and may not be applicable to other locations. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. For information about our benefits, please visit https://benefitsatfanatics.com/
Los Angeles Salary Range
$57,500—$71,300 USD
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