Executive Assistant

Minimum Qualifications

• Bachelor’s Degree or Equivalent Experience Preferred
• 3+ Years of administrative or executive support experience
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Excellent written and verbal communication skills
• Strong time-management and multi-tasking abilities
• Ability to work independently and anticipate needs
• Fluency in German – both written and spoken – is beneficial but not required

Knowledge, Skills And Abilities

• Organization and prioritization is key.
• Problem-Solving ability
• Professional Communication
• Attention to Detail
• Relationship Building
• Confidentiality
• Adaptability

Essential Functions
*Administrative Support:*

• Manage executive calendars, schedule appointments, meetings, and travel arrangements.
• Prepare briefs, meeting agendas, presentations, and reports
• Handle phone calls, e-mails, and correspondence on behalf of executives and leadership team.
• Maintain organized filing systems (digital and physical).

Communication & Coordination

• Serve as a primary point of contact between executives and internal/external stakeholders
• Coordinate cross-department communication and follow up on action items.
• Draft, proofread, and edit communication materials.

Project And Office Management

• Assist with planning and execution of projects and events.
• Conduct research, prepare summaries, and support decision-making processes.
• Track deadlines, deliverables, and project updates
• Handle expense reports, invoices, and basic budgeting tasks.

Confidentiality & Professionalism

• Manage sensitive information with discretion
• Demonstrate sound judgment and a professional demeanor in all interactions.

Work Environment

• Primarily an office setting.
• Occasional exposure to a manufacturing environment