Office Manager

Office Manager
(Healthcare)

Are you a natural organizer who loves creating structure, leading teams, and making sure everything runs smoothly behind the scenes?

Do you thrive in a fast‑paced healthcare environment where your work truly makes an impact?

Our client is a
growing mental health practice
looking for a
proactive, reliable Office Manager
to help lead daily office operations and support both our
clinical and administrative teams
. This is a
key leadership role
for someone who enjoys ownership, problem‑solving, and building efficient systems.

What You’ll Do:

Lead Office Operations

• Oversee the front desk and manage daily clinic flow
• Coordinate scheduling systems and ensure smooth patient flow
• Keep day‑to‑day office operations running seamlessly

Support Staff & HR Processes

• Assist with onboarding and training coordination
• Support HR and performance processes
• Maintain staff schedules, time tracking, and PTO records

Patient Coordination

• Oversee scheduling workflows
• Support patient communication and handle escalations with professionalism and care

Billing & Administrative Support

• Collaborate with billing on reports, updates, and policies
• Assist with soft collections and balance communication
• Maintain organized templates, records, and tracking systems

Technology & Systems

• Oversee phone systems, internet services, and general office technology needs

Team Collaboration

• Participate in administrative and operations meetings
• Support overall practice efficiency, organization, and growth

*Additional duties may be assigned as the practice continues to grow.*

What We’re Looking For:

• 3+ years of medical or healthcare office administration experience (required)
• HR experience (required)
• Strong organizational and multitasking skills
• Clear, professional communication style
• Comfort with office systems and technology
• Ability to handle sensitive information with discretion
• A positive, team‑oriented mindset with strong problem‑solving skills

Why Join The Team?

- Competitive salary and benefits
- Paid Time Off
- Health, vision, dental, and 401(k)
- A
supportive, collaborative team culture
- Opportunities for growth within a developing practice
- A chance to play a meaningful role in supporting
mental health care that truly puts patients first

If you love structure, leadership, and making an impact behind the scenes—we’d love to hear from you.