Business Operations Specialist

Description:

Qwaltec is in the business of making spacecraft operations safe, efficient, and cost effective. We are a woman-owned small business committed to making a difference on and off the planet by demonstrating that the mission, our customers, and our team member's matter. Qwaltec provides a great working environment for self-starters looking to learn, innovate, and grow with the company. Our core values guide our hiring and management process and include being a pleasure to work with. Working should bring joy to your life.

We’re hiring a Business Operations Specialist to to serve as a support partner for senior leadership. This role goes beyond traditional administrative duties and is designed for a candidate with a business degree or equivalent experience who can contribute across multiple corporate functions including executive support, accounting, finance, human resources, recruiting, contracts, and business development.

You will work directly with the CEO and leadership team, supporting both day-to-day execution and critical business operations. This role requires high judgment, initiative, discretion, and the ability to operate across functional areas in a fast-paced, growth-oriented environment. This position is based in office at headquarters in Tempe, AZ.

Business & Operational Support

• Provide cross-functional support to core business areas including accounting, finance, human resources, recruiting, contracts administration, and proposal/business development activities
• Assist with financial tracking, expense monitoring, and basic accounting coordination in partnership with finance and accounting
• Support human resources processes such as recruiting coordination, onboarding activities, and employee inquiries
• Assist with contracts administration, including document drafting and organization, tracking deliverables, preparing and submitting reports, processing contractual requests, and maintaining compliance records
• Contribute to proposal development and business development efforts, including formatting, research, coordination, and submission support
• Support execution of special projects and company initiatives across departments

Executive & Administrative Support

• Provide high-level administrative support including calendar management, travel coordination, office supply management, scheduling, purchasing office supplies, and general office operations
• Maintain office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Manage communications, prioritize requests, and support preparation of meetings and materials

Requirements:

• Bachelor’s degree in Business, Finance, Accounting, Economics, or related field (strongly preferred) or equivalent relevant experience
• 5 years’ experience, with preference given to experience in government contracting
• Demonstrated interest in or exposure to multiple business functions (finance, human resources, recruiting, contracts, operations, or business development)
• Highly motivated to learn and contribute to the accomplishment of groups’ work
• Strong analytical, organizational, and problem-solving skills
• Demonstrated excellence in written and verbal communication skills
• Ability to manage competing priorities and operate with discretion
• High attention to detail and ability to adapt in a fast-paced environment
• Demonstrated initiative, professionalism, and strong work ethic

This role is ideal for a candidate who wants to:

• Gain broad exposure to business operations in a growing company
• Develop skills across accounting, finance, human resources, recruiting, contracts, and business development
• Serve as a trusted partner to executive leadership while building a strong foundation of business and operational experience

Benefits

Qwaltec offers a comprehensive and competitive benefits package designed to support the health, well-being, and professional growth of our employees.

- Medical, Dental, and Vision Insurance:
Qwaltec provides 100% employer-paid health insurance for employees, including medical, dental, and vision coverage. A High-DeductibleHealth Plan (HDHP) with a Health Spending Account (HSA) is available for those who elect to enroll.
- Income Protection Benefits:
Employer-paid life insurance, as well as short-term and long-term disability coverage, are provided at no cost to the employee.
- Retirement Savings:
Qwaltec offers a 401(k)-retirement plan with an employer match of up to 5%.
- Paid Time Off and Holidays:
Employees receive 11 paid holidays, including three floating holidays that may be used throughout the year.
- Employer-Paid Leave Programs:
Qwaltec provides 100% employer-paid military leave, bereavement leave, jury duty leave, and parental leave.
- Employee Assistance & Work-Life Support:
Employees have access to a robust Employee Assistance Program (EAP) offering confidential support services and work-life resources.

Join us and apply today!