Program Manager - Administrative

Class Title

Program Manager - Administrative

Class Code

6005

Salary

$11,219.98 - $15,035.36 Monthly

Purpose

Under general direction, supervises, oversees, and manages the activities and personnel of a section within a division; provides technical assistance to the division manager; and performs other related duties as required.

Typical Duties

*The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.*

Plans, supervises, and participates in the development, implementation and evaluation of multiple program activities, strategies, goals and objectives of a District work section and/or program. Programs supervised may include Fleet, Facilities, Human Resources, Safety, Board Clerk operations, and general administration.

• Hires, trains, supervises, and evaluates assigned staff; oversees assignment of duties.
• Coordinates section’s activities to ensure consistency with state, federal and local requirements, and with other programs.
• Plans, recommends and implements policies and procedures related to section’s programs and activities; develops new procedures and practices to increase operational efficiency.
• Represents the District in hearings, in court proceedings, to the media, and before other public and private groups; responds to difficult inquiries and complaints.
• Prepares the annual section and/or program budget and monitors expenditures; develops, prepares, monitors, and administers contracts and sources of revenue. Directs acquisition of equipment and supplies for section; recommends and justifies expenditures.
• Develops and prepares a variety of position papers, articles, reports, memos, correspondence and other documents.
• Plans, organizes, coordinates, and supervises the acquisition, preventative maintenance, and repair work of the District's vehicle fleet.
• Authorizes and oversees the activities of the Property Manager including scheduling and implementation and inspection of contracted work related to facility management activities.
• Oversees building security and safety, including key distribution and tracking, coordination of Security Services; acts as point of contact for emergency building needs.
• Works with appropriate management staff to recommend and execute an effective and efficient space management program, including changes in space assignments within the District office.
• Plans, organizes, and oversees the activities, services, and operations of the Clerk of the Board function, including preparation of Board agendas, minutes, actions, and resolutions; maintaining official District documents and records; and providing highly responsible and complex administrative support to the Air Pollution Control Officer and Board of Directors.
• Oversees recruiting, interviewing, and hiring of staff, consults with executives on strategic planning and serves as a liaison between an organization's management and its employees.
• Implements and maintains the District’s labor and employee relations programs, policies, and procedures.
• Participates in collective bargaining strategy sessions and related negotiations, ensures satisfactory labor-management relations and helps interpret collective bargaining agreements.

Minimum Qualifications

Education and Experience:

Completion of a Bachelor’s degree from an accredited college or university in a business-focused discipline such as human resources, facility management, business administration or field related to the work of the section and five years of full-time experience in a major administrative programs including at least three years of supervisory experience.

Knowledge of:

Principles and practices of personnel management and supervision, labor and employee relations, facility management, fleet operations (acquisition, maintenance, and repair), Board Clerk operations and office management; fiscal management and budget administration; and current federal, state, and local labor, employment, and property laws.

Ability to:

Plan, organize, and evaluate administrative services, programs and operations; develop, implement and monitor policies, procedures and standards for the section; select, train, supervise and evaluate staff; effectively communicate and advise managers, supervisors, and employees on issues related to this position; coordinate section functions with industry, government, the media, and the public; develop, coordinate and enforce District rules, regulations, plans, policies, and strategies; analyze and make recommendations on difficult administrative problems; administer program budgets and contracts; represent the District before various groups; understand, interpret, apply, and enforce federal, state, and local laws, rules, and regulations; analyze and evaluate complex data; prepare, review and present complex and comprehensive reports and recommendations orally and in writing to specialists and non-specialists.

Special Requirements:

Possession of a valid Class C California Driver’s license.

Working Conditions & Physical Demands

Physical Demands:

This is primarily a desk job. The job requires occasional travel by car. Physical demands include occasional lifting up to 25 pounds, walking, some bending, stooping, and squatting.

Working Conditions:

Generally clean work environment with limited exposure to conditions such as dust, fumes, odors, or noise. Computer terminal used on a daily basis. Travel throughout the District may be required.

Supervisory Responsibility

Yes