Technical Recruiting Coordinator

San Mateo, California, United StatesFull TimePosted 2 months agoVisa sponsorship available

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Role summary

This role is for a Technical Recruiting Coordinator responsible for managing interview logistics, candidate communications, and coordination between recruiters and hiring managers. The position also involves supporting internal HR operations. The ideal candidate thrives in fast-paced environments, excels at organization, and is detail-oriented. This is a fully in-office role located in San Mateo.

Company Overview

At Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing. We believe massive scale through data-driven machine learning is the key to unlocking these capabilities for the widespread deployment of robots within society. Our team consists of individuals with varying levels of experience and backgrounds, from new graduates to domain experts. Relevant industry experience is important, but ultimately less so than your demonstrated abilities and attitude. We are looking for passionate individuals who are eager to explore uncharted waters and contribute to our innovative projects.

Position Overview

In this role, you'll own the logistics that keep our hiring machine running: interview scheduling, candidate communications, and tight coordination between recruiters and hiring managers. You'll also support day-to-day internal operations to keep things running smoothly behind the scenes. If you thrive in fast-moving environments, love bringing order to chaos, and care deeply about getting the details right — this is for you.

This is a fully in-office role (5 days/week) at our San Mateo headquarters.

Responsibilities

Schedule and coordinate high volumes of interviews across multiple teams and time zones

Own candidate communications end-to-end, ensuring a seamless and timely experience throughout

Coordinate both virtual and onsite interviews, including logistics and panel scheduling

Partner closely with recruiters and hiring managers to keep pipelines moving

Maintain accurate candidate data and workflows in Greenhouse (ATS)

Track interview progress and proactively resolve scheduling conflicts before they become problems

Greet and host candidates on onsite interview days, making sure every visit feels polished and welcoming

Support HR administrative tasks including documentation and employee record-keeping

Provide operational support to the People team as needed

Preferred Qualifications

2–5 years of recruiting coordination or recruiting operations experience

Experience supporting high-volume hiring environments

Hands-on experience with Greenhouse ATS (or a comparable system)

Exceptional organizational skills — you can juggle competing priorities without dropping the ball

Clear, professional communicator in writing and in person

Relentlessly detail-oriented with strong follow-through

Comfortable with ambiguity and energized by a fast-paced startup environment

Able to work in-office 5 days/week in San Mateo

Nice to have

Experience supporting technical hiring (engineering, robotics, hardware, or AI)

Background in HR or People Operations

Ready to apply?

You'll be redirected to Skild AI's application page.