Administrative Assistant, Front Office
Role summary
The Front Office Administrative Assistant provides essential daily operational support for a school, assisting the Principal and Athletic Director. Responsibilities include managing spreadsheets, billing, procurement, inventory, and student records. The role also involves front desk duties such as answering phones, greeting visitors, and supporting communication. The ideal candidate is organized, detail-oriented, proficient in Microsoft Office (especially Excel), and possesses excellent communication and interpersonal skills, with prior administrative experience in a school setting being preferred. This is an onsite, full-time position.
Job Title: Front Office Administrative AssistantReports To: PrincipalLocation: School Front Office
Position Summary:The Front Office Administrative Assistant plays a vital role in supporting the daily operations of the school. This position provides direct administrative support to the Principal and Athletic Director while ensuring the front office runs efficiently and professionally. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced school environment.
Key Responsibilities:
Administrative Support to the Principal:
- Manage and maintain spreadsheets for school operations, budgeting, and reporting
- Assist with billing processes, including tracking, documentation, and follow-up
- Coordinate book ordering and oversee procurement of supplies and materials
- Support general purchasing needs and maintain accurate records
- Prepare correspondence, reports, and other documents as needed
Support for the Athletic Director:
- Assist with inventory management for athletic equipment and supplies
- Track and maintain student-athlete physical records and ensure compliance requirements are met
- Organize and file necessary documentation related to athletic programs and governing regulations
- Provide general administrative support for athletic events and programs
Front Office Support:
- Serve as a point of contact by answering phones and greeting visitors
- Call students to the office and assist with student-related needs
- Support communication efforts, including emails, letters, and announcements on behalf of administration
- Maintain a welcoming, organized, and professional front office environment
- Assist with additional duties as assigned to support school operations
Qualifications:
- High school diploma required; associate’s or bachelor’s degree preferred
- Prior administrative or office experience, preferably in a school setting
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office (especially Excel) and general office software
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information with discretion
Key Attributes:
- Detail-oriented and highly organized
- Flexible and able to adapt to changing priorities
- Collaborative team player with a positive attitude
- Maintains confidentiality in all aspects of the role.
- Strong problem-solving skills and initiative
Work Environment:This position operates in a school front office setting with frequent interaction with students, staff, and families. The role requires the ability to manage interruptions while maintaining professionalism and efficiency.
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Retirement plan
- Vision insurance
Work Location: In person