Executive Assistant

Pay is commensurate with experience beginning at $24.00 per hour. Full time, non-exempt, benefits eligible. Bert Nash offers excellent benefits which include medical, dental, vision, KPERS retirement, life insurance, an Employee Assistance Program (EAP) providing free counseling and resources, and generous PTO.

Caring. Hope. Giving back. Our mission at the Bert Nash Center as the Community Mental Health Center (CMHC) of Douglas County is to advance the health of the community through comprehensive behavioral health services responsive to evolving needs and changing environments. We accomplish this by believing in our team. Each person that works for the Bert Nash Center contributes directly to the success of our clients, organization, and community. Our values of compassion, integrity, equity and hope reflect in everything we do.

The Executive Assistant provides high-level administrative support to members of executive leadership, ensuring smooth day-to-day operations and strong coordination across teams. This role manages complex scheduling, supports key meetings and projects, and handles a mix of administrative, operational, and compliance-related work.

Responsibilities include but not limited to:

• Manage calendars, schedule meetings, and coordinate logistics while balancing competing priorities
• Prepare agendas, take notes, and track follow-up items for leadership and team meetings
• Support communication and coordination between leadership, staff, and external partners
• Assist with project coordination and represent leadership in meetings, as appropriate
• Coordinate provider credentialing and privileging processes, including gathering documentation, maintaining files, and communicating with external partners
• Track professional license expirations and support compliance-related reporting
• Monitor staff training requirements and maintain accurate records across systems (e.g., SmartCare, Relias, PowerDMS)
• Prepare, format, and maintain documents, reports, and organizational records
• Maintain internal systems, including organizational charts and staff access across platforms
• Participate in committees (e.g., Safety Committee) and support agency-wide initiatives as needed

Qualifications include but not limited to:

• Associate's degree required; Bachelor's degree preferred
• Minimum of three years of experience in an Executive Assistant or similar administrative role; experience in healthcare or behavioral health and/or board support preferred
• Strong proficiency in Microsoft Office Suite and ability to learn and navigate multiple systems (e.g., databases, training and credentialing platforms)
• Demonstrated ability to manage multiple priorities, maintain organization, and follow through on details
• Strong written and verbal communication skills
• Ability to handle sensitive information with a high level of professionalism and confidentiality