Administrative Assistant

Hours: Monday through Thursday with possible Fridays, 7:00 AM - 4:00 PM
Benefits: On-the-job training, Paid Time Off, Sick Time Off

Job Description:
We are seeking a highly organized and dependable Administrative Assistant with 3-5 years of experience in the construction industry, specifically with American Contractor software. The ideal candidate will be detail-oriented, have the ability to multitask effectively, and possess strong communication skills. This full-time role offers regular hours from 7:00 AM to 4:00 PM, Monday through Thursday with possible Fridays.

Key Responsibilities:

• Provide comprehensive administrative support to our project teams and management staff.
• Organize and maintain schedules, appointments, and meetings for team members.
• Manage incoming communications, including phone calls, emails, and internal correspondence.
• Assist in preparing and maintaining documentation, contracts, and reports related to guardrail construction projects.
• Coordinate project timelines, track deliverables, and monitor progress.
• Help with invoicing, billing, and maintaining accurate financial records.
• Order and manage office supplies, ensuring a well-organized work environment.
• Serve as a liaison between clients, contractors, and internal teams.
• Perform general office duties such as filing, data entry, and maintaining office organization.

Qualifications:

• 3-5 years of experience using American Contractor software, preferably in the construction or guardrail sector.
• Strong organizational skills with the ability to handle multiple tasks at once.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience in the construction or guardrail industry is preferred but not required.
• High school diploma or equivalent required; additional education or relevant certifications are a plus.

Why Join Us:

• On-the-job training with opportunities for growth and development.
• Paid Time Off and Sick Time Off.
• A friendly and supportive work environment.
• Competitive salary based on experience.

If you're an organized, proactive individual with a strong background in construction administration, we encourage you to apply!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Paid time off

Experience:

• American Contractor: 3 years (Required)

Ability to Relocate:

• Tucson, AZ 85713: Relocate before starting work (Required)

Work Location: In person