Senior Administrative Assistant

JobID: 1907

Position Type:
Administrative Assistant/Clerical/Administrative Assistant

Date Posted:
4/21/2026

Location:
District Administrative Offices, Rosemount, MN

Closing Date:
05/01/2026

INTERMEDIATE SCHOOL DISTRICT 917
POSITION OPENING

Date Posted: April 21, 2026
Position Title: Senior Administrative Assistant, Human Resources
Assignment Location: Dakota County Technical College (District Office) in Rosemount, MN
Hours per Day: 8.0
Schedule: Monday – Friday | flexible start time | 241 days per year
Anticipated Start Date: May, 2026
Starting At: $26.19 per hour, per the Office Professionals contract (based on experience)

Application Deadline: Friday May 1, 2026

Professional Overview:

The Senior Administrative Assistant for Human Resources atIntermediate School District 917 is an important role that balances attention to detail with a deeply human-centered approach. Reporting directly to the HR Director, this professional serves as a vital liaison for staff, ensuring that complex processes, such as worker's compensation, leave management (FMLA/PFML), and payroll auditing, are handled with absolute integrity.

We are seeking a proactive self-starter who views administrative excellence as a form of stewardship. You will not only be an integral part of the HR Department, from HRIS data integrity to district-wide safety compliance, but you will also champion an innovative and equitable workplace. By streamlining digital workflows and providing empathetic, transparent communication to employees during individual life events, you will ensure that every member of our district feels seen, supported, and valued.

HR Support:

• Assist the HR Department in maintaining accurate employee personnel files
• Serve as first point of contact for HR inquiries (HR inbox) and route questions to appropriate person
• Enter and update employee data in the HRIS system as needed during busy times
• Prepare employment verification letters and basic HR documentation
• Coordinate new hire onboarding materials such as new hire orientation set up and necessary forms
• Assist with exit interviews and file documentation
• Update and maintain the Human Resources web pages
• Support special HR projects and initiatives as assigned

Worker's Compensation & Leave Management:

• Assist the HR Director to review workplace incidents to determine OSHA classifications (incident-only, restricted duty, or OHSA recordable) Coordinate alternative assignments to ensure employees remain within work capabilities while minimizing lost time
• Perform data entry and communication with outside vendor regarding First Reports of Injury and claim questions
• Serve as the primary point of contact for employees and insurance administrators regarding claims and documentation
• Partner with the Benefits Specialist and HR Director to resolve complex issues regarding pay docks, and leave reconciliations; reconcile leave banks in internal systems for accuracy
• Supplement worker's comp payments with sick leave to ensure employees receive 100% of their pay; manage time off for related medical appointments
• Enter leave balance information into HRIS system based on specific employment contracts and implement necessary corrections
• Reconcile and audit leave records every payroll cycle and maintain the district's leave-balance tracking for audit liabilities
• In coordination with benefits and HR Director, resolve issues with leave time, reconciliations, compliance with contracts, and coordination with payroll on pay docks, etc
• Manage user accounts and privileges in the HRIS system based on organizational charts

Health, Safety & Compliance:

• Maintain the district's written Health, Wellness & Safety plan and assist in managing related web pages. Manage site records for fire drills, lockdowns, and MSDS
• Maintain the approved driver list and perform DMV license look-ups for district vehicle use
• Track state-required records for asbestos and lead in water.
• Manage the annual online employee training program, including module selection, role-based assignments, and manager reporting
• Approve expenditures within budgetary guidelines and monitor annual spending for compliance
• Deliver periodic progress and compliance summaries to the HR Director and Superintendent
• Determine and maintain supervisor routing for timesheets within Laserfiche

Qualifications:

• High school diploma required; an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred
• Minimum of 3–5 years of progressive administrative experience, preferably in a Human Resources environment or a Minnesota K-12 school setting
• Advanced skills in Microsoft Office, specifically Excel and Google Workspace. Experience with HRIS platforms (e.g., Efinance, Frontline) and document management systems (e.g., Laserfiche) is highly desirable
• Ability to learn and maintain compliance records for workplace safety, including OSHA record-keeping, workers' compensation claims, and environmental health reporting
• Ability to embed District 917's core values into daily interactions and administrative processes
• A self-starter with a positive attitude, strong organizational abilities and a proven track record of building positive relationships
• Strong verbal and written communication skills for interfacing with staff at all levels of the district

Physical Requirements:

• Work regularly requires sitting and frequently requires reaching with hands and arms.
• Occasionally requires exertion of up to 25 pounds of force, standing, walking, crouching, pushing or pulling, and lifting.
• Work has standard vision requirements; vocal communication and hearing is required for expressing or exchanging ideas and perceiving information.
• Work is generally in a moderately quiet location.

DISTRICT PROFILE:
Intermediate School District 917 provides special education, career & technical education (CTE), and/or alternative learning for nine member districts in the south metro. Our programs are located in more than 20 sites throughout the south metro, including Dakota County Technical College (DCTC) where our district office is located. We focus on being purposeful, personalized partners within our community as we model an innovative culture with diverse pathways serving students and families through equitable practices with highly trained staff. The culture of ISD 917 is built on the core values of collaboration, empathy, innovation, stewardship, communication, integrity, personalization, equity, and diversity. Our programs are designed to provide high quality, equitable, and specialized programming to meet the needs of all students. We serve students from birth through age 21 in a variety of special education programs located in multiple sites. Our CTE programs are all located at DCTC, and our alternative learning program (Dakota County Area Learning School (DCALS) has two locations, one co-located in DCTC in Rosemount and one in West St. Paul. At ISD 917, we belong to each other, and no one is invisible.
Mission (= Our Core Purpose)
In partnership with member districts, Intermediate School District 917 provides high quality, equitable, and specialized programming to meet the needs of all students.
Vision (= What We Intend to Create)
Intermediate School District 917 models an innovative culture with diverse pathways serving students and families through equitable practices with highly trained staff.
Core Values (= Drivers of Our Words and Actions)

• Collaboration: Working together to achieve more collectively.
• Empathy: Considering and respecting the perspective and needs of member districts, students, families and staff.
• Innovation: Ongoing improvement of programs and services.
• Stewardship: Managing financial and human resources carefully and responsibly.
• Communication: Multi-dimensional, transparent conversation focused on sharing information and creating a positive learning and working environment.
• Integrity: Aligning our actions with our values and beliefs.
• Personalization: Building on the strengths and addressing the unique needs of individual students.
• Equity: Intentionally providing opportunities while removing barriers at all levels of the organization.
• Diversity: Appreciating and valuing everyone's unique selves.

Strategic Directions (= Focus of Our Improvement Efforts)

• Increase student achievement and engagement
• Support and lead staff through continuous improvement
• Deepen engagement of stakeholders through quality, equitable communication practices
• Increase social-emotional learning and skills for students and staff
• Increase support for ALL through inclusive practices

*Intermediate School District 917 is an equal opportunity employer*

Attachment(s):

• Clerical Contract