Accounts Receivable Specialist

Arlington, Virginia, United StatesFull Time$60,000–$75,000 /yrPosted 2 months agoVisa sponsorship available

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Role summary

CaseGuard is seeking a detail-oriented Accounts Receivable Specialist to manage the full-cycle accounts payable process. Responsibilities include invoicing, collections, payment reconciliation, client support for billing inquiries, expense management, and vendor/records management. The role requires proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel, along with strong organizational skills and emotional intelligence for client interactions. This position supports overall financial operations and process improvement within a fast-paced startup environment.

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our growing team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting overall financial operations.

Key Responsibilities

Invoicing & Collections: Generate invoices for new sales and renewals, track outstanding payments, and follow up on overdue accounts.

Payment Reconciliation: Process and reconcile all incoming payments (ACH, wire transfers, credit cards, checks) and maintain accurate client payment histories.

Client Support: Act as the primary point of contact for billing inquiries and professionally resolve any discrepancies or disputes.

Expense Management: Review and audit all employee and marketing expense submissions for accuracy, policy compliance, and bank statement matching.

Vendor & Records Management: Track all marketing costs and vendor payments, and maintain organized records for all billing and registrations.

Process Improvement: Support the month-end close and suggest ways to improve the efficiency of billing and expense systems.

Qualifications & Skills

Previous experience with billing, invoicing, or basic accounting is required.

A highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment.

Ability to maintain a “firm but polite” approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship.

Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel.

High level of integrity when handling sensitive financial and company data.

Benefits:

Competitive Salary

Stock Option

Medical, Dental, and Vision Insurance

401K

Paid Vacation

Ten paid holidays per year

Friendly and Learning environment

Pay Range: $60,000 - $75,000

About CaseGuard

CaseGuard is a software company that helps law enforcement agencies, federal agencies, hospitals, schools, airports, and others manage all their media redaction needs in one easy-to-use redaction software. CaseGuard Studio is one of a kind. Our team is driven by a passion for great software design, creating great products, and creative processes; CaseGuard implements innovative ideas across multiple services and agencies. We invest in people. We nurture skills consistent with our values and our future strategy. Our passionate pursuit of excellence, the application of our creativity to solve our clients’ challenges, our technical expertise, and our collaborative spirit are measures of our success.

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