Human Resources Assistant

• Forbes named Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$19.64

Class/Calendar:

B21, 12 months

Benefits:

Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten -year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To process, verify and maintain documentation relating to personnel activities to ensure compliance with district policies and procedures, and state and federal regulations.

Key Responsibilities:

• Receive and process application materials for job applicants accurately and timely, and in compliance with administrative and legal requirements, in order to ensure district hiring procedures are executed efficiently
• Review and maintain database records of job applicants in order to provide district administrators with complete and accurate applicant lists that meet job qualifications, Arizona Department of Education certification requirements, and Department of Public requirements
• Communicate effectively with job applicants, district personnel and general public to provide information and assistance concerning employment, recruitment and/or other related requirements according to district policies and procedures
• Organize and maintain electronic records, files and documents in order to provide accurate information to district administrators regarding job applicants
• Prepare and distribute a wide variety of materials (i.e. correspondence, queries, reports, forms, etc.) to document activities, provide written reference and/or convey information
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent

Preferred Qualifications:

• School district experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to operate standard office machines and equipment; clerical experience preferred
• Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (verbal and written) with district personnel at all levels and general public
• Ability to maintain confidentiality

Work Environment & Physical Requirements:

• Most of the work is performed in a standard office environment within the school district’s central administrative office
• May share space with other HR staff, payroll personnel, and administrative professionals
• May occasionally visit schools to assist with recruitment events, onboarding, or personnel matters
• Generally follows a standard 8-hour workday, Monday through Friday
• Heavy use of computers, HR software systems (e.g., applicant tracking systems, payroll, benefits systems), email, and digital filing systems
• Majority of the day is spent seated at a desk
• Occasionally lifts light office supplies, files, or small boxes (typically less than 25 pounds)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.