Office Assistant

Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the welcoming face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, friendly, and professional environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving workplace.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk, managing phone system with courteous phone etiquette.
• Handle incoming calls efficiently, directing inquiries and taking messages accurately using excellent communication skills.
• Manage calendar appointments, and coordinate office events using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records.
• Assist with tasks such as estimates and invoicing using QuickBooks or similar software.
• Support office management activities including supply inventory, and general clerical duties.
• Provide customer service support by responding promptly to inquiries and assisting clients or visitors as needed.

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking ability.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills.
• Experience with phone systems and maintaining professional phone etiquette.
• Knowledge of clerical tasks such as filing, proofreading, calendar management, and document preparation.
• A willingness to learn is essential.
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. Join us as an Office Assistant where your enthusiasm for organization and customer service will make a meaningful impact every day! We’re dedicated to fostering a supportive workplace that values your contributions while offering opportunities for growth in office management, administrative functions, and beyond.

Job Type: Full-time

Pay: $12.00 - $26.24 per hour

Work Location: In person