HR Specialist

About the Role:

At PitchBook, our candidates and employees are our customers, and customers are king! The People Team supports the entire employee journey from attracting candidates to retaining and developing our employees. We work to foster a culture of collaboration, growth and inclusion by developing and executing employee centric programs that are as impactful as they are fun. Our goal is to make the jobs of our coworkers easier by doing ours with a passion.

PitchBook’s HR Specialist supports the company’s continued growth as a member of the People Team to provide operational support to several of our key functions including new hire onboarding, HRIS administration, compensation administration and employee data reporting. You will collaborate with the People Team to continue to scale and enhance our People processes to impact the employee journey at PitchBook. Your positive attitude and keen attention to detail make the employee experience at PitchBook unique.

Primary Job Responsibilities:

Manage the PBHR inbox and ServiceNow queue to ensure employee questions and concerns are addressed within established SLAs. Direct and escalate questions or concerns as needed

Provide Workday support by managing employee data changes and HR documentation to ensure accurate, timely record‑keeping, reporting, and audit readiness, while meeting established service level expectations and contributing to a high‑quality HR service model for employees and managers

Stay informed about emerging tools and technologies, including AI, and apply them thoughtfully to enhance HR processes, data accuracy, and the employee experience

Partner with Payroll, Finance, IT, and other internal teams to ensure accurate data flow, timely processing, and resolution of employee lifecycle issues and timely processing of regular payroll processes

Support leave of absence case management by coordinating with employees, managers, payroll, and our third‑party leave administrator; tracking key milestones; and maintaining accurate documentation and system updates in Workday to ensure compliance with applicable laws and policies

Manage ongoing compliance activities by overseeing required training completion and tracking, and ensuring timely and accurate timesheet submission for non‑exempt employees in accordance with company policies and applicable laws

Maintain and update HR operational documentation, job aids, and knowledge base content to ensure processes are accurate, current, and consistently followed

Provide back‑up facilitation support for new hire benefits overview sessions and assist with benefits enrollment and ongoing benefits administration

Facilitate and respond to external employment verifications and unemployment requests

Provide HR data support by fulfilling ad‑hoc internal data requests, maintaining and updating business‑as‑usual reporting, and preparing accurate data and documentation for audit and compliance purposes

Ensure compliance with all federal, state, and local employment laws in all employee-related practices including FLSA, FMLA, HIPAA, EEO, ADA, and related SOX or SOC compliance areas

Support the vision and values of the company through role modeling and encouraging desired behaviors

Participate in various company initiatives and projects as requested

Skills and Qualifications:

3+ years previous experience in Human Resources required

Experience supporting leave of absence administration (LOA), including coordination with employees, managers, payroll, and third‑party leave administrators preferred

Working knowledge of HRIS systems required, experience with Workday preferred

Strong organizational skills with excellent attention to detail and ability to meet deadlines

Ability to handle confidential information discreetly and protect employee privacy

Demonstrated success in problem-solving and ownership to resolve issues

Process-oriented, organized, and metrics-driven with amazing attention to detail

Demonstrated success in a role requiring extensive customer interaction

Excellent communication skills, both written and verbal

Must be able to work independently and as a team member in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily

Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Benefits + Compensation at PitchBook:

Physical Health

Comprehensive health benefits

Additional medical wellness incentives

STD, LTD, AD&D, and life insurance

Emotional Health

Paid sabbatical program after four years

Paid family and paternity leave

Annual educational stipend

Ability to apply for tuition reimbursement

CFA exam stipend

Robust training programs on industry and soft skills

Employee assistance program

Generous allotment of vacation days, sick days, and volunteer days

Social Health

Matching gifts program

Employee resource groups

Subsidized emergency childcare

Dependent Care FSA

Company-wide events

Employee referral bonus program

Quarterly team building events

Financial Health

401k match

Shared ownership employee stock program

Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

Annual base salary: $82,000-$92,000

Target annual bonus percentage: 7.5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments—those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

#LI-AD2

#LI-Onsite