Office Administrator

Job Title: Office Administrator

Location: Louisville, KY

Company: Schaefer General Contracting
Job Type: Full-Time

Lead with Experience. Build with Integrity.

Since 1954, Schaefer General Contracting has built a reputation for excellence in commercial construction. As a third-generation national builder, we’ve earned the trust of clients nationwide through ingenuity, transparency, and unwavering stewardship. At Schaefer, we don’t just build projects—we build confidence and relationships that last.

If you’re a detail-oriented professional who values accuracy, organization, and teamwork, we invite you to join our Louisville, KY office as an Office Administrator.

Job Summary

The Office Administrator supports the accounting department and overall office operations by managing financial and administrative tasks with precision. This role includes processing invoices, reconciling accounts, supporting payroll, and ensuring the office runs smoothly through a variety of administrative functions.

Key Responsibilities

• Greeting visitors at the front desk with a warm, professional, and welcoming attitude.
• Manage incoming phone calls, providing information and assistance with excellent phone etiquette.
• Perform data entry tasks with a high level of accuracy.
• Maintain organized filing systems and ensure documents are properly stored.
• Receive vendor invoices, verify details, and obtain appropriate approvals.
• Provide vendor support by addressing inquiries and resolving issues in a timely manner.
• Reconcile credit card accounts.
• Assist with payroll processing and related administrative tasks.
• Assist in organizing company events and coordinating logistics.
• Maintain office equipment and coordinate service when needed.
• Process incoming and outgoing mail.
• Assist with lunch meetings, including scheduling and setup.
• Support the accounting team with additional duties as needed.

Required Abilities & Qualifications

• Previous experience as an administrative assistant, accounting assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines independently and collaboratively.
• Professional demeanor consistent with company image and standards.
• Demonstrates sound judgment when handling a variety of situations.
• Positive attitude, flexibility, and eagerness to learn.

Benefits

• Competitive Pay
• Extensive Benefits Plan
• Vacation & Holiday Pay
• Company Paid Life Insurance & Long-Term Disability
• Retirement Plan with Company Match
• Work in a friendly, family-oriented, fast-paced environment

At Schaefer General Contracting, we value the people who keep our operations running smoothly. If you’re ready to bring your skills, organization, and positive energy to a supportive team environment, we’d love to hear from you.

Apply now by sending your resume to holly@schaefercompany.com

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person