Marketing Coordinator

The Marketing Coordinator / Administrative Secretary plays a dual role supporting marketing, outreach, and daily administrative operations. This position is responsible for generating referrals, maintaining professional relationships, and ensuring smooth office coordination while representing the company with a polished, professional presence.

Key Responsibilities

• Marketing, Sales & Outreach

• Develop and execute marketing campaigns to promote services
• Actively generate referrals and new business opportunities
• Conduct outreach to hospitals, case managers, schools, and community partners
• Follow up on all leads and convert inquiries into active clients
• Meet monthly sales and referral targets
• Represent the company at networking events, job fairs, and community events
• Deliver presentations and explain services confidently to potential clients and partners

• Administrative & Secretary Duties

• Answer phones, respond to emails, and manage office communication
• Schedule appointments, meetings, and intake sessions
• Maintain organized client and staff files (physical and electronic)
• Assist with intake paperwork, onboarding documents, and data entry
• Manage calendars for leadership and coordinate daily office operations
• Prepare reports, letters, and internal documents
• Ensure all documents are accurate, complete, and submitted on time

• Content Creation & Branding

• Create flyers, marketing materials, and presentations
• Maintain social media platforms (Facebook, Instagram, LinkedIn, etc.)
• Ensure brand consistency across all communications
• Assist with website updates and online presence

• Lead Tracking & Reporting

• Track all referrals, leads, and outreach efforts
• Maintain CRM or intake tracking systems
• Provide weekly and monthly reports on marketing performance
• Monitor conversion rates and identify opportunities for growth

• Travel & Field Work (Georgia)

• Travel throughout the state of Georgia for outreach, meetings, and events
• Build and maintain relationships with key referral sources across regions
• Attend in-person meetings with hospitals, agencies, and community partners
• Must have reliable transportation and willingness to travel as needed

Qualifications

• High School Diploma required; Associate’s or Bachelor’s degree preferred
• 1–3 years of experience in marketing, administrative support, or sales
• Strong communication and customer service skills
• Experience with Microsoft Office, email systems, and social media platforms
• Ability to multitask and stay organized in a fast-paced environment
• Experience in healthcare, behavioral health, or IDD services (preferred)

Skills & Competencies

• Sales and relationship-building ability
• Strong verbal and written communication
• Professionalism and attention to detail
• Time management and organization
• Ability to work independently and meet deadlines
• Problem-solving and adaptability

Professional Expectations

• Must maintain a professional appearance at all times (business or business-casual attire)
• Strong interpersonal presence and ability to represent the company confidently
• Must be comfortable speaking with clients, families, and professionals
• Must demonstrate initiative, reliability, and a results-driven mindset

Work Environment

• Office-based with frequent community and field work
• Travel required throughout Georgia
• May require evenings or weekends for events and outreach

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Experience:

• Marketing: 2 years (Preferred)

Work Location: In person