Administrative Assistant

Role: Administrative Coordinator / Administrative Assistant

Location: Elma, NY 14059

Shift: 1st shift 7:00 am - 3:00 pm

Duration: 12 months with possible extension

Responsibilities:

- Logistics & Events:
Coordinate team meetings and events, including catering, site logistics, and vendor relations.
- Calendar Management:
Proactively manage schedules, appointments, and team activities to ensure seamless operations.
- Travel & Expenses:
Handle end-to-end travel arrangements and ensure timely processing of expense reports.
- Communications:
Draft, format, and distribute professional memos, documents, and internal communications.
- Office Operations:
Manage supply inventory for office and events; coordinate with external vendors for facility needs.
- Confidentiality:
Handle sensitive information with a high degree of discretion and professionalism.

Qualifications:

- Education:
Associate degree or equivalent work experience.
- Experience:
2+ years
in administrative, coordination, or office support roles.
- Technical Skills:
Proficient in MS Office Suite (Outlook, Word, Excel, Teams).
- Soft Skills:
Exceptional multitasking abilities and strong verbal/written communication.
- Autonomy:
Proven ability to work independently and manage multiple competing priorities.

Preferred Skills:

• Bachelor’s degree.
• Experience supporting multiple stakeholders or cross-functional teams simultaneously.
• Background in event coordination and contract vendor management.