Administrative Assistant

Hunter Douglas is the world’s leading manufacturer of window coverings and a major manufacturer of architectural products. We are a brand that you know and trust. With more than 100 years of innovation, we’ve defined our industry with proprietary products that deliver revolutionary style and functionality and can be found in millions of homes and commercial buildings globally.

As a member of the Hunter Douglas family of brands, Turnils is a leading distributor of components for custom window coverings to fabricators across the United States, Canada and Latin America. Founded in Alingsas, Sweden, Turnils and its business units offer a fully integrated approach from the supply of components, to machinery and production time studies, to training materials and marketing support.

We are searching for candidates that are driven, intelligent, creative, and entrepreneurial. By offering challenging and accelerated opportunities for growth, powered by a shared hunger for success, we create a space for your career to thrive. In return for your expertise, we are committed to providing competitive and robust total compensation and benefit packages to ensure you feel valued. Our dream is to become the fastest growing, most loved, window covering company in the world.
*What’s yours?*

Position Overview:

Responsible for performing a wide range of clerical and office management functions in support of Turnils Group Companies.

What you'll do:

Executive & Administrative Support

• Supports the President of Turnils and Managing Director (Turnils & Mermet)
• Manages calendars, contacts, and meeting scheduling
• Screens and directs calls
• Prepares and distributes monthly reports (Turnils and Sales)
• Coordinates travel, accommodations, and reservations
• Assists with presentations, meetings, and catered events

Office Operations & Management

• Oversees daily office operations and supplies (office, coffee, furniture)
• Manages vendor relationships (cleaning, maintenance, contractors, vending)
• Troubleshoots office equipment and facility issues
• Handles shipping, petty cash, and conference call billing
• Maintains office inventory (kitchen, candy, general supplies)

Events & Corporate Functions

• Plans and executes company events (holiday parties, Thanksgiving luncheon, celebrations)
• Coordinates trade shows and external events (IWCE, HD Expo)
• Organizes annual meetings, including travel, venues, and activities
• Provides on-site support for company meetings and events

Employee Engagement & Recognition

• Manages birthday, anniversary, and holiday recognition programs
• Purchases gifts, cards, and celebration items
• Coordinates flowers, care packages, and employee acknowledgments.

Additional Responsibilities:

• Notarizes documents
• Stocks and maintains shared office spaces
• Supports ad hoc administrative and operational need.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

Executive Support & Organization–
Ability to manage complex calendars, coordinate travel, prioritize tasks, and support senior leadership with accuracy and discretion.

Teamwork –
Skilled in overseeing daily office functions, vendor coordination, supply management, and ensuring smooth workplace operations.

Leadership –
Strong ability to interact with executives, employees, and external partners; handle requests, resolve issues, and maintain professionalism.

Project Coordination –
Proven capability to plan and execute meetings, corporate events, and travel logistics while managing multiple timelines and details simultaneously.

Who you are:

• At least five years of experience in a professional administrative role.
• Bachelor’s Degree (B.A.) from four-year College or University; or three to five years related experience and/or training; or equivalent combination of education and experience.
• Basic ability to read, write and understand English.
• Must have solid organization skills, attention to detail, and the ability to prioritize in a changing environment.
• Solid math skills including the ability to apply concepts such as fractions, percentages, and ratios.
• Expert understanding of Microsoft Office, and the ability to learn other software programs.

What's in it for you?

• Annual base salary range: Hourly $25.00-$30.00
• Generous benefits package including medical, dental, vision, life, disability
• A company culture that prioritizes internal development and professional growth
• Time off with pay
• 401(k) plan with a degree of employer matching
• Paid parental leave
• Wellness programs and product discounts

*Please note, all offers presented to candidates are carefully crafted to ensure market competitiveness, equity, and reflect the individual candidate’s education, experience, skills and potential.
Hunter Douglas is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.*

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