Woolpert Verified

Architecture & Planning, Civil Engineering, Geospatial

Project Coordinator

Chicago, Illinois, United StatesFull Time$65,800–$82,300 /yrPosted 2 months ago

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Role summary

Woolpert is seeking a Project Coordinator for their Chicago, IL location. This role supports Project Managers in project setup, resource scheduling, budget development, and tracking scope, schedule, and budget. Responsibilities include processing change orders, managing invoices, subcontractor support, document control, and producing reports and deliverables. The ideal candidate is a proactive, organized self-starter with strong communication and Microsoft Office skills, and at least 2 years of related experience in the A/E/C industry. An Associate's degree in a related field or 10 years of equivalent experience is preferred. The role involves working with virtual teams and requires travel up to 10%.

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview:

Woolpert is hiring a Project Coordinator to support our Chicago, IL location! A successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:

Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.

Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.

Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms.

Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices.

Assist Project Managers with project monitoring & controlling processes, including developing and manage data trackers, update change and issue logs, and other project related support duties as assigned.

Support the creation, editing, and writing of technical narratives, basis of designs, description statements, etc.

Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.

Electronic filing (on servers): being consistent and following document management policies/protocols.

Run or review reports from financial and accounting data software.

Support deliverable production including document editorial review, formatting, production, and compilation.

Handle varying tasks for multiple projects concurrently.

Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.

Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

What You Will Bring:

Have excellent written and verbal communication skills

Possess interpersonal and team skills that allow you to work both independently and as a team member with multi-national staff and teams.

Able to handle ambiguity and drive things to completion with minimal oversight.

Possess strong organization skills, have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.

Able to recognize information deficiencies while having the ability to problem-solve and fill information gaps when needed, and comfortable seeking concurrence on conclusions from senior staff or peers.

Ownership of quality and accuracy of own work.

Desire to improve own knowledge and capabilities.

Possess intermediate to advanced skills in Microsoft Office products, primarily Word, Excel, and PowerPoint

Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project.

Present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.

Must be able to travel up to 10% for local, regional, and national clients and projects

Education/Experience:

Associates degree in relatable field preferred (Architectural Technology, Civil Engineering Technology, Construction Management Technology, Engineering Technology (mechanical/electrical), for example) or alternately 10 years demonstratable experience in equivalent position in the A/E/C industry.

A minimum of 2+ years of related project coordination experience in architecture/engineering or other professional services, preferred.

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

Freedom to Work program: Set your own schedule and location (as appropriate).

Principal program: Earn the opportunity to become an owner of the firm.

Flexible paid time off/vacation: Take time off when it makes sense for you and your team.

Career development: Explore a wide range of learning and growth opportunities within and across industries.

Health, life, vision, and dental insurance: Cover all your medical bases.

Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

#LI-MH1

Base pay offered may vary depending on job-related knowledge, skills, and experience.

Pay Range

$65,800—$82,300 USD

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com.

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

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