Operations Associate

New York, NYOnsiteFull Time$90,000–$120,000 /yrPosted 2 months ago

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Required skills

trade operations
accounting
reporting
contract preparation
contract review
month-end close
reconciliations
audits
policies
procedures

Nice to have

out-of-the-box
driven work environment
flexible work style
mature professional
excellent judgment

Role summary

The Operations Associate role focuses on completing the deal process, facilitating timely product delivery, and ensuring accurate transaction information. Responsibilities include managing client and vendor accounts, resolving discrepancies, preparing and reviewing contracts, supporting month-end close, and contributing to new policy development. This role requires strong cross-functional coordination with Finance, Credit, clients, and vendors, as well as meticulous reporting and reconciliation. The position emphasizes problem-solving, ownership, and stakeholder management within an in-office environment.

Your Role in Our Story:

In essence, your role involves:

Work with the Finance and Credit teams to complete the deal process

Facilitate timely product delivery to clients and from vendors with a high degree of accuracy

Ensure accurate information on every transaction and help create management reports

Partner with clients and vendors regarding their accounts to resolve any account/invoice discrepancies

Coordinate with the internal credit team to ensure client and vendor account balances are in good standing before deliveries are complete

Internal contract preparation and external contract review, related to transaction details

Monitor & follow up with internal and external parties to ensure contract execution and accuracy

Support month-end close activities

Own quarterly transaction reporting & reconciliations

Partner with auditors for annual audits & reporting

Contribute as a thought partner in documenting and creating new policies and procedures for the Operations team

Work collaboratively across teams to address evolving needs

This position requires coming into the New York office at least four times a week.

Your Expertise:

To be successful in this role, we are looking for candidates with the following qualifications and attributes:

2-4 years of working experience in trade operations, accounting, or reporting

Dynamic, “out-of-the-box” problem solver

Highly self-motivated person who thrives in a driven work environment and demonstrates a flexible and adaptable work style that responds quickly

Takes ownership for decisions and is accountable for actions regardless of the outcome

A mature professional with excellent judgment and interpersonal skills

Bachelor’s degree in accounting, finance or a related field

Please note: this role is 100% in-office in New York City

The base pay range for this position is $90,000-$120,000 annually; however, base pay offered may vary depending on location, job-related knowledge, skills, and experience. The base pay is just one component of the total competitive compensation package for employees.

If you meet these criteria and are ready to contribute your expertise to a dynamic and challenging environment, we encourage you to apply.

ACT Group is an Equal Opportunity Employer. All employment decisions at ACT Group are made without regard to race, color, ethnicity, national origin, age, citizenship status, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity or expression, genetic information, marital status, family or parental status, status with regard to public assistance, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

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