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Sports & Entertainment

Contract Administrator - Special Events

New York, NYOnsiteContractPosted 17 days ago

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Required skills

  • Contract Administrator
  • Special Events
  • artist agreements
  • venue agreements
  • co-promotion agreements
  • vendor agreements
  • locations agreements
  • sponsor agreements
  • wire requests
  • deposits

Nice to have

  • BA/BS Degree
  • Paralegal
  • legal experience
  • music industry

Role summary

AEG Presents, a global leader in live entertainment, seeks a Contract Administrator for Special Events. This role involves managing the full lifecycle of event-related agreements, including artist, venue, vendor, and sponsor contracts. Responsibilities include drafting, negotiating, reviewing, and maintaining these agreements, as well as processing financial requests and ensuring compliance with insurance requirements. The Contract Administrator will collaborate with internal teams, improve contract administration processes, and serve as a client contact. A High School Diploma and 2-4 years of related experience are required, with a BA/BS degree, paralegal, or legal experience preferred. Strong organizational skills, attention to detail, and proficiency in Microsoft Office and Adobe software are essential.

Company Information

AEG brings music, sports, and live entertainment together to create moments people remember around the world. Each year, more than 100 million fans experience live events across five continents—from global touring, concerts, and festivals to iconic sports and entertainment destinations.

Through our music division, AEG Presents, one of the world’s leading operators of tours, concerts, and music festivals, we help shape the sound of now. We work with artists at every stage of their careers to bring live music to life, connecting artists with fans on stages around the world.

Headquartered in Los Angeles, AEG Presents is driven by creativity, innovation, and purpose, and powered by people who want their work to show up in the real world.

If you’re ready to help create moments that matter, there’s a place for you here. Because it happens here.

Job Summary

The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

Essential Functions

  • Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
  • Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
  • Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
  • Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
  • Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
  • Maintain accurate and organized event files, ensuring all contracts, amendments, insurance documents, and related records are current and properly archived.
  • Train and mentor new employees on contract administration processes, systems, and best practices.
  • Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
  • Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division

    • Required Qualifications

  • High School Diploma or its equivalency (BA/BS Degree Preferred)
  • 2-4 years Of related work experience
  • Paralegal, legal experience preferred
  • Basic knowledge of contract administration and legal language
  • Strong attention to detail and highly organized
  • Ability to compare/analyze documentation
  • Strong written and verbal communication skills
  • Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
  • Ability to prioritize, multi-task and perform well under pressure
  • Interest/knowledge of music industry preferred

    • Payscale: $27.44 - $29.85

    Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

    Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

    AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

    AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

    Employer does not offer work visa sponsorship for this position.

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