Accounts Payable and Receivable Specialist

POSITION PURPOSE: 

The Accounts Payable & Receivable Specialist is responsible for the day-to-day accounts payable and accounts receivable functions. This role ensures accurate and timely processing of transactions, proper reconciliation of vendor and customer accounts, and resolution of discrepancies. The position supports the integrity of financial records, maintains strong working relationships with internal and external stakeholders, and identifies opportunities to improve processes and operational efficiency. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process AP/AR transactions, ensuring accurate coding, appropriate approvals, and supporting documentation.
• Review invoices, payments, and customer transactions for accuracy and compliance with company policies and procedures.
• Coordinate vendor payments and monitor customer accounts to ensure timely resolution of outstanding balances, discrepancies, and credits for both vendor and customer accounts.
• Reconcile vendor and customer accounts and maintain accurate general ledger and subledger records.
• Support month-end close activities and ensure transactions are recorded accurately and timely.
• Research and resolve discrepancies by collaborating with vendors, customers, and internal departments.
• Identify opportunities to improve processes, strengthen internal controls, and increase efficiency through standardization and automation.
• Maintain professional relationships, protect confidential information, and demonstrate accountability, initiative, and follow-through.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS & COMPETENCIES:

• Strong attention to detail, accuracy, and organizational skills.
• High level of accountability, ownership, and follow-through.
• Strong analytical, problem-solving, and communication skills.
• Working knowledge of accounting principles and AP/AR processes.
• Ability to manage competing priorities and meet deadlines.
• Proactive mindset with an interest in process improvement and leveraging technology.

EDUCATION & EXPERIENCE:

• Associate’s degree in accounting, finance, or related field preferred.
• 1+ years of experience in accounts payable, accounts receivable, or general accounting.
• Experience with accounting systems, account reconciliations, and Microsoft Excel preferred