SPECIAL COLLECTIONS TECHNICIAN

JOB DESCRIPTION

JOB TITLE: Part-Time Special Collections Technician

EMPLOYER: American Baptist Theological Seminary (DBA) American Baptist College

DEPARTMENT: Library Services

REPORTS TO: Librarian/Archivist Assistant

EFFECTIVE DATE: 10/01/2026

SUMMARY:

This position is responsible for cleaning, scanning, and digitizing historical materials, including

photographs, letters, college catalogs, pamphlets, and books. The technician will create digital

files in JPEG, TIFF, PNG, and PDF formats for upload to the library’s digital repository. This

position is under the supervision of the Librarian/Archivist Assistant.

** This role is a temporary 1-year project, contingent upon the renewal and availability of

grant-based funding.

DUTIES AND RESPONSIBILITIES:

• Digitization and Scanning: Scan 50-100 historical materials, including photographs,

correspondence, pamphlets, college catalogs, and books, using appropriate digitization

equipment and procedures per month.

• Materials Preparation and Handling: Carefully clean, organize, and prepare

historical materials for digitization while following preservation and handling guidelines.

• Digital File Management: Create, format, name, and organize digital files in JPEG,

TIFF, PNG, and PDF formats according to established standards.

• Digital Repository Uploads: Upload digitized materials to the library’s digital

repository, ensuring files are organized, accessible, and accurately associated with the

appropriate descriptive information.

• Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

• High school diploma or general education degree (GED), or one to three months related

experience and/or training, or equivalent combination of education and experience.

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• Certificates, licenses, and registrations required:

o N/A

• Computer skills required:

o Facsimile Machine

o Basic computer skills and familiarity with scanners, digital imaging equipment,

and file management.

o Strong attention to detail and the ability to handle historical materials carefully

and responsibly.

o Spreadsheet Software (Excel);

o Ability to organize digital files, follow established procedures, and work

independently.

• Other skills required:

o N/A

COMPETENCIES:

• Adaptability - Adapts to changes in the work environment; Manages competing

demands; Changes approach or method to best fit the situation; Able to deal with

frequent change, delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work

responsibilities are covered when absent; Arrives at meetings and appointments on

time.

• Dependability - Follows instructions, responds to management direction; Takes

responsibility for own actions; Keeps commitments; Commits to long hours of work

when necessary to reach goals; Completes tasks on time or notifies appropriate person

with an alternate plan.

• Motivation - Sets and achieves challenging goals; Demonstrates persistence and

overcomes obstacles; Measures self against standard of excellence; Takes calculated

risks to accomplish goals.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure;

Treats others with respect and consideration regardless of their status or position;

Accepts responsibility for own actions; Follows through on commitments.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and

promote quality; Applies feedback to improve performance; Monitors own work to

ensure quality.

• Quantity - Meets productivity standards; Completes work in a timely manner; Strives to

increase productivity; Works quickly.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and

openness to others' views; Gives and welcomes feedback; Contributes to building a

positive team spirit; Puts success of team above own interests; Able to build morale and

group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Written Communication - Writes clearly and informatively; Edits work for spelling and

grammar; Varies writing style to meet needs; Presents numerical data effectively; Able

to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand.

• Frequently required to walk

• Frequently required to sit.

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• Frequently required to utilize hand and finger dexterity.

• Frequently required to climb, balance, bend, stoop, kneel, or crawl.

• Occasionally required to talk or hear.

• The employee must

o occasionally lift and/or move up to 10 pounds.