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Industrial Services, Aerospace & Defense, Medical Devices, Semiconductors, Manufacturing

Operations Coordinator - Data Center

Indianapolis, INOnsiteFull TimePosted 22 days ago

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Required skills

  • High school diploma
  • Microsoft Word
  • Excel
  • PowerPoint
  • Multitasking
  • Communication skills
  • Professional phone etiquette
  • Customer service orientation
  • Overtime willingness
  • Weekend willingness

Nice to have

  • Travel arrangements
  • Technical training coordination
  • Cross-departmental projects

Role summary

The Operations Coordinator will support daily operations and administrative needs at a Data Center facility in Indianapolis. Responsibilities include managing mail, greeting visitors, restocking supplies, assisting with travel, maintaining records in internal systems, and supporting cross-departmental projects. The role requires strong computer skills (Microsoft Office Suite), excellent organization, multitasking, and communication abilities, with a minimum of 2 years of experience in administrative or operations support. A willingness to work overtime, including occasional weekends and holidays, is necessary. This onsite position emphasizes attention to detail and a proactive approach to ensuring smooth day-to-day operations.

Astro Pak is the nation's leading precision cleaning and passivation contractor specializing in on-site cleaning of high purity gas and fluid systems, as well as precision cleaning of components and hardware at the company’s Cleanroom facilities. Astro Pak provides services to over 15 sectors including: Data Centers, Biotechnology, Pharmaceutical, Aerospace, Semiconductor, and other selected Industrial markets. The company, founded in 1959, has performed on-site precision chemical cleaning in every State of the Union as well as several projects in Asia, Canada, continental Europe, England, Ireland and Mexico.

As an Operations Coordinator, you’ll play a key role in keeping our location running smoothly day to day. You’ll be the go-to support for administrative and operational needs—helping teams stay organized, efficient, and focused on what matters most. If you’re detail-oriented, friendly, and enjoy being the person who makes things happen behind the scenes, we’d love to meet you.

This role works onsite at our Indianapolis, Indiana (Data Center) facility Monday-Friday.

What You’ll Do:

You’ll support a wide range of operational and administrative activities, including:

  • Provide administrative support to keep daily operations running efficiently
  • Receive, sort, and distribute incoming mail and deliveries; manage outgoing mail and freight
  • Serve as a welcoming first point of contact—greet visitors and answer/direct phone calls
  • Monitor and restock uniforms, safety supplies, office equipment, and chemicals
  • Assist with cost-effective travel arrangements and scheduling
  • Maintain accurate per diem logs
  • Review and correct time sheets for non-exempt employees
  • Track and maintain department information in internal systems and databases
  • Assist with coordinating technical training as needed
  • Support cross-departmental projects and initiatives
  • Follow all safety policies and report unsafe conditions promptly
  • Build positive working relationships across the company
  • Contribute to team and company goals through proactive collaboration
  • Promote and live Astro Pak’s Core Values
  • Take on other duties as assigned—because no two days are exactly the same

    • What You Bring:

  • High school diploma or equivalent required; associate degree preferred
  • 2+ years of administrative or operations support experience
  • Strong computer skills (Microsoft Word, Excel, PowerPoint)
  • Excellent organization, multitasking, and communication skills
  • Professional phone etiquette and customer service orientation
  • Willingness to work overtime (10–20%), including occasional weekends or holidays

    • Benefits:

  • In addition to highly employer-subsidized medical, dental, and vision plans, Astro Pak offers competitive retirement savings and 401k plans, flexible spending, family leave, training and paid time off.

    • Equal Employment Opportunity & Reasonable Accommodations

    Astro Pak is an equal opportunity employer, including individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, medical condition, genetic information, reproductive health decision-making, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

    Astro Pak takes affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans.

    Astro Pak provides reasonable accommodations to qualified applicants with disabilities and for other needs protected by applicable law. If you need an accommodation to complete an application or participate in the interview process, please contact talent@astropak.com . Please do not include medical information in your application. Requesting an accommodation will not negatively affect your consideration for employment.

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