Student Project Coordinator

Student Project Coordinator 

The ASU Outreach Hub is dedicated to connecting more constituents in impactful ways using data-derived insights, integrated and collaborative approaches and advanced outreach techniques in support of the ASU Public Enterprise.

The Marketing Solutions team at the ASU Outreach Hub is looking for a methodical, organized and highly motivated Student Project Coordinator to assist with the day-to-day tasks that make our team run. You will support the team in managing the on-time and on-budget delivery of department projects, reporting directly to the Assistant Project Manager.

The position will require approximately 20 hours per week, with additional availability during the non-school year.

What you’ll do: 

• Enters and maintains project timelines in project management system (we use Wrike) as directed by the Assistant Project Manager

• Creates and maintains job folders on the server (or OneDrive)

• Assists in the routing and approval of materials

• Attends and takes notes at project start meetings when necessary

• Updates job status in Wrike and ensures that all final files have been uploaded

• Assists in handling invoicing for internal colleagues and follows up as necessary

• Develops and assists with documentation of processes

• Manages closeout process of all projects

• Collects, categorizes, and tracks projects through reporting or other processes

• Delivers all print projects to designated colleagues

• Other duties as assigned

What you'll need:  

• Methodical approach to prioritization and organization and ability to develop, track and manage projects

• Highly organized and able to work efficiently on multiple projects with tight deadlines

• Knowledge of departmental workflow process

• Collaborative style, combined with the ability and desire to work in a team-based environment

• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone

• Ability to work both independently and as part of a team

• Attention to detail and thoroughness in completing assigned duties

• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone

• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information

• An advocate’s belief in the vision of ASU as the New American University

Preferred skills and abilities:

• Knowledge of Wrike software is a plus

• Customer service approach to working with partners

• Knowledge of client management

• Knowledge of Microsoft Excel and Word; Microsoft Outlook knowledge highly desired

• Ability to quickly learn new software programs as needed

Relevant qualifications: 

• A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. Student must be willing to sign and abide by a confidentiality agreement

Benefits:  

• Hybrid work schedule. We work from home two days a week!

• $30 bi-weekly cell phone reimbursement 

• Hands-on experience in a professional environment 

• Professional development plans

• Opportunity to network with ASUEP leaders and other ASU students 

• Access to LinkedIn Learning and their 8,000+ courses 

• Professional skills workshops 

At ASU Enterprise Partners: 

ASU Enterprise Partners is a nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University’s reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty.

ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.

At ASU Enterprise Partners  

We serve 

ASU and one another with integrity, trust and compassion 

We engage 

step up, own it, collaborate 

We innovate. 

continuously, fearlessly, make decisions and take risks 

We care 

that everyone feels respected and valued for who they are

ASU Enterprise Partners is an Equal Opportunity Employer