Administrative Support Specialist

Mcguire Afb, NJOnsiteFull TimePosted 1 month ago

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Required skills

Squadron Administrative Support
deployment support
readiness support
task management
fitness program
safety program
security program
supply program
manning
administrative reports

Nice to have

Associate's degree
business administration
office administration
human resources
logistics
military administrative environment

Role summary

B3H is seeking a Part-Time Squadron Administrative Support Specialist to provide administrative, deployment, and readiness support to AMC flying squadrons. Responsibilities include assisting flight commanders with various administrative programs (task management, fitness, safety, security, supply, manning), preparing reports and correspondence, orienting new aircrew, coordinating pre-deployment training, managing deployment documentation according to DoD guidelines, and assisting with deployment reporting systems like DRRS and SORTS. The role requires a minimum of 2 years of relevant experience in squadron administration or a comparable military administrative environment, strong organizational and customer service skills, and the ability to coordinate with leadership and support offices.

Overview

B3H is seeking a Squadron Administrative Support Specialist (Part-Time) to provide administrative, deployment-support, and readiness-support services to AMC flying squadrons.

B3H is a leader in building winning DoD and corporate teams. B3H provides the full spectrum of strategic planning, program management, acquisitions management, systems engineering & integration, cost analysis, training, systems requirements analysis, and instructional system design for the DoD. B3H delivers quality performance with complete government visibility and control. Corporate headquarters are in Fort Walton Beach, Florida.

Responsibilities

Assist flight commanders in providing data as requested by the Commander’s Support Staff in support of administrative programs. Programs include, but are not limited to, task management, fitness program, safety program, security program, supply program, and manning.
Assist flight commanders in the preparation, maintenance, and disposition of administrative reports and other correspondence.
Act as the point of contact for all newly assigned aircrew; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule their initial training/orientation requirements.
Coordinate with UDM to schedule required pre-departure training with the deploying personnel and their supervision.
Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
Prepare and submit a list of requirements for purchase in support of aircrew deployment to the UDM and resource advisor.
Provide aircrew pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements to the UDM.
Assist flight commanders with data collection for deployment reporting in the Defense Readiness Reporting System (DRRS), Status of Resources and Training System (SORTS), and the Air Expeditionary Force Reporting Tool (ART) including Unit Type Code posturing and individual status updates and provide to commander and UDM.

Qualifications

High school diploma or equivalent required
Associate’s degree preferred in business administration, office administration, human resources, logistics, or related field
Minimum 2 years of relevant experience in squadron administration, commander’s support, readiness/admin support, deployment support, UDM-related support, or comparable military administrative environment
Experience maintaining administrative reports, correspondence, folders, or readiness/deployment data
Ability to coordinate with flight leadership, UDMs, and support offices
Strong organizational and customer-service skills

Contingent upon contract award.

B3H Corporation is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

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