Catering & Events Manager

Job Details: Job Location: Courtyard Saratoga - Saratoga, NY, Position Type: Salary, Salary Range: $68000.00 - $68000.00Salary/year, Job Category: Hospitality - Hotel, Catering & Events Manager GENERAL FUNCTION OUTLINE GENERAL OVERVIEW: Coordinates all arrangements and details for clients' functions. Effectively manage workflow within and between hotel departments to ensure clear communications and seamless executive of event details. REPORTING RELATIONSHIP: Reports directly to Director of Sales and Marketing. APPEARANCE STANDARDS: Business Casual or as appropriate to client event expectations KNOWLEDGE AND SKILL REQUIRED: Five plus years of guest service/hospitality experience; supervisory experience strongly preferred. Broad understanding of the tourism industry and the day-to-day operations of a hotel/resort. PHYSICAL ACTIVITIES AND REQUIREMENTS: Speaking, listening, and moving about, usually while standing up for a significant portion of the workday. FUNCTION OUTLINE: Duties: Answer phones in sales office Work with clients on all aspects of their event Be proficient in FOSSE, Sales Force & diagraming programs Generate fully detailed Event Orders Distribution of Daily Events report for next day’s functions Distribution of Weekly functions listings, including dates/# of guests/parking arrangements & timing Confirmation of payment methods for all events in ‘the book’ Review of banquet checks daily Conference Planning for DOSM BEO’s and Diagrams Input Rooming lists and Handle all client questions from post-signature Cutoff date & Room Pick up audit, daily/weekly Manage Group Resume packet, weekly Review and approval of A/V bills Processing Rewarding Events Marriott Reward points, for DOSM and SM’s Attend weekly BEO meetings Review Final bills ensuring billing accuracy before being sent to the client **PLEASE NOTE: The aforementioned general function outline is not to be considered by the employee as all-inclusive. The employee may be required from time to time to execute tasks other than those duties specifically defined above. Should the employee be asked to perform such a job, the employee will comply with the request and do so to the best of his/her abilities. The employee hereby understands and agrees he/she will be responsible for performing the duties described above as well as any tasks so required of him/her. Qualifications: