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Marketing & Advertising, Pharmaceuticals, Medical Communications

Senior Contract Specialist

OntarioOnsiteContractSeniorCA$100,000–CA$125,000 /yrPosted 2 days ago

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Required skills

  • contract management
  • contract law
  • procurement
  • vendor agreements
  • negotiation
  • commercial terms
  • pricing
  • discounts
  • rebates
  • Ironclad

Nice to have

  • pharmaceutical industry experience

Role summary

BGBx seeks a Senior Contract Specialist to manage contracts from drafting to administration, covering both client and vendor sides. This role is key to the procurement function, involving vendor agreements, purchase request intake via Ramp, and designing the PO process. The specialist ensures legal and regulatory compliance, protects company interests, and supports financial goals. Responsibilities include negotiating commercial terms, identifying cost savings, managing renewals, and collaborating with internal teams, C-suite executives, and outside counsel. Proficiency in contract management software (Ironclad) and procurement platforms (Ramp) is required, along with strong negotiation, communication, and analytical skills. A Bachelor's degree and 5+ years of relevant experience are necessary.

About Us

At BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges.

Our teams work across consulting and communications to help clients shape strategy, launch innovations, engage stakeholders, and drive meaningful results throughout the product lifecycle. The work is complex, fast-moving, and deeply connected to improving lives, creating opportunities for curious minds to make a real difference every day.

If you're energized by collaboration, inspired by innovation, and motivated by work that matters, you'll find a place to grow, contribute, and make a meaningful impact at BGBx.

Position Overview

The Senior Contract Specialist manages BGBx's contracts from start to finish across both the client side and the vendor side. That covers drafting, negotiation, execution, renewal and ongoing administration. The role also owns key parts of the procurement function. This includes vendor agreements and the intake of purchase requests through Ramp, and it includes helping design and launch BGB's purchase order (PO) process. The Senior Contract Specialist makes sure every agreement complies with applicable laws, regulations and company policy, protects BGB's interests, and supports the company's financial goals. They work closely with Finance, Account Sales, Project Managers, internal business teams, vendors, clients and outside counsel. The Senior Contract Specialist regularly works directly with C-suite executives. They must be comfortable presenting contract risks, negotiation strategy and recommendations clearly and briefly, and confident giving guidance that helps senior leaders make informed decisions.

Responsibilities:

Contract Management

  • Draft, review, redline, and negotiate the agreements listed above. Use BGB templates and negotiation playbooks.
  • Analyze terms and conditions to find risks, including liability, indemnification, IP, data privacy, payment terms, auto-renewals, and termination rights. Recommend way to reduce those risks.
  • Make sure contracts comply with applicable laws, regulations, pharmaceutical industry requirements, and company policies.
  • Keep and update all agreements in Ironclad, BGB's contract management system, so that documents, key dates, obligations, and approvals are filed and track correctly.
  • Manage renewals and amendments. Track expiration and notice dates so terms can be renegotiated or ended on time.
  • Partner with outside counsel on complex or high-risk agreements.

    • Procurement & Vendor Management

  • Manage the contracting side of vendor requests submitted through Ramp, from intake through review, approval, and execution.
  • Help design, document, and roll out BGB's purchase order (PO) process. This includes approval workflows, spend thresholds, PO-to-contract matching, and integration with Ramp, Ironclad, and Finance systems.
  • Work with Finance and budget owners so that spend is approved, contracted, and tracked before services start.
  • Help set up vendor onboarding requirements such as due diligence, insurance certificates, W-9s, and security and privacy reviews.
  • Keep track of key vendor relationships, contract values, and renewal schedules.

    • Commercial Negotiation

  • Negotiate commercial terms with both vendors and clients. This includes pricing, rate cards, discounts, volume tiers, rebates, payment terms, price-increase caps, service levels, and renewal terms.
  • Find cost-saving opportunities on new and renewing vendor agreements, and consolidate spend where possible.
  • Support client pricing models, including fixed-fee and time-and-materials arrangements, and make sure contract terms line up with how BGB bills and reconciles.
  • Track rebates, credits, and other negotiated financial benefits so BGB actually receives them.

    • Reporting, Guidance, & Collaboration

  • Prepare and present reports on contract status, vendor spend, compliance, upcoming renewals, and legal or financial risks.
  • Give guidance and training to staff on contract management, procurement policy, and how to use Ramp and Ironclad.
  • Communicate with vendors, clients, and other external parties to clarify terms, answer concerns, and resolve issues.
  • Maintain confidentiality and handle sensitive information with discretion.

    • Qualifications

  • Bachelor's degree in Business, Finance, Economics, Supply Chain, Legal Studies, or a related field.
  • 5+ years of experience in contract management, contract law, or procurement.
  • Proven experience negotiating commercial terms, including pricing, discounts, and rebates, with both vendors and customers or clients.
  • Hands-on experience building or improving procurement and PO processes, including approval workflows and spend controls.
  • Experience with MSAs, SOWs, amendments, and Saas or vendor agreements.
  • Proficiency with contract management software (Ironclad preferred) and procurement or spend management platforms (Ramp preferred), plus Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong interpersonal skills and ability to work in a team environment.
  • Ability to work independently and as part of a cross-functional team.
  • Strong knowledge of legal terminology, procedures, and principles.
  • Strong negotiation, communication, and interpersonal skills.
  • Excellent attention to detail and ability to manage multiple contracts simultaneously.
  • Strong problem-solving and analytical skills.
  • Certification in contract management (e.g., Certified Professional Contracts Manager (CPCM), or equivalent).
  • Paralegal certification from an accredited program (e.g., NALA, NFPA, etc).
  • Prior experience as a paralegal or legal assistant.
  • Prior pharmaceutical industry experience.

    • Salary range: $100,000 - $125,000 CAD

    What We Offer

    At BGBx, we invest in our people because exceptional talent drives exceptional work. We provide a competitive rewards package designed to support your health, well-being, professional growth, and life outside of work.

    Our benefits package for full-time employees typically includes health care insurance, retirement plans, generous paid time off and holidays, wellness benefits, life insurance, learning and development opportunities, and other resources that support our employees throughout their careers. Additional benefits may be available based on your location. Beyond benefits, you'll find a culture built on collaboration, innovation, inclusion, and the opportunity to make a meaningful impact on healthcare and the people it serves.

    BGBx is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.

    Ready to apply?
    You'll be redirected to BGB Group's application page.

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