Artificial Intelligence, Automation, Software, SaaS

Office Administrator

Houston, TXOnsiteFull TimeEntry-level (exp-based)Posted 14 days ago

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Required skills

front desk
reception
office administration
Google Workspace
Slack
organized
detail-oriented
follow-through
confidential information
on-site

Nice to have

startup office support
tech office support
vendor management
business travel booking
AI tools
streamline workflows

Role summary

Bot Auto is seeking a contract Office Administrator for their Houston headquarters. This on-site role is responsible for managing daily office operations, serving as the first point of contact, and supporting the People and BizSup teams. Key duties include visitor management, mail handling, office stocking and organization, vendor coordination, new hire setup, travel booking, and event support. The ideal candidate is organized, detail-oriented, and comfortable with Google Workspace and Slack, with at least 1 year of relevant experience.

Company Introduction

At Bot Auto, we are revolutionizing the transportation of goods through autonomous trucking. We are an L4 autonomous trucking company headquartered in Houston, and we operate our own autonomous fleet for freight customers.

About the Role

We are looking for a contract Office Administrator to be the first point of contact at our Houston office and keep day-to-day operations running smoothly, working closely with our People and BizSup teams. This is an on-site role for someone organized and reliable who takes pride in a well-run workplace.

Key Responsibilities

Greet and check in visitors, candidates, and vendors; manage visitor sign-in and NDAs.

Receive and distribute mail and packages; arrange outbound shipping.

Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.

Coordinate with building management and vendors (cleaning, maintenance, catering, printing) and follow requests through to completion.

Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.

Set up for new hires: desk, badge, welcome kit, and first-day logistics.

Order team lunches and dinner, help run office events and onsite visits.

Book travel for employees and visitors.

Track office purchases and submit receipts.

Support ad hoc projects from the People and BizSup teams.

Required Qualifications

1+ years of experience in front desk, reception, or office administration.

Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.

Organized and detail-oriented, with reliable follow-through.

Clear, professional written and verbal communication.

Discretion with confidential company information.

Able to work on-site in Houston during regular business hours.

Preferred Qualifications

Experience supporting a startup or tech office.

Experience working with building management and vendors.

Experience booking business travel.

Comfortable using AI tools to streamline workflows, automate routine tasks, and improve operational efficiency.

Role Details

Location: Houston, TX (Energy Corridor), on-site Monday to Friday

Type: Contract

Ready to apply?

You'll be redirected to Bot Auto's application page.