Front Desk Coordinator

Redwood City, CAOnsiteFull TimeEntry-level (exp-based)$63,000–$91,000 /yrPosted 14 days agoVisa sponsorship available

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Required skills

Front Desk
Visitor Management
Shipping and Receiving
Microsoft Office
Word
Excel
Outlook
Teams
Jira

Nice to have

Facilities Management
Customer Experience
Event Support
Cross-functional Teams

Role summary

C3 AI is looking for an onsite Front Desk Coordinator at their Redwood City headquarters. This role is the primary point of contact for employees, visitors, and vendors, ensuring a professional and efficient workplace. Responsibilities include managing visitor access, supporting facilities operations, coordinating with vendors, assisting with new hire onboarding, and handling shipping/receiving. The ideal candidate will have a Bachelor's degree, 1-3 years of related experience, strong communication and organizational skills, and proficiency in Microsoft Office Suite.

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: C3 AI

C3 AI is seeking a Front Desk Coordinator to serve as the face of our headquarters, ensuring employees, visitors, and vendors experience a professional and seamlessly run workplace every day. This role is onsite five days a week at our Redwood City office, 8:30 AM – 5:30 PM.

Responsibilities:

Welcome visitors and ensure guests are signed in, comfortable, and connected with their host

Provide professional, timely, courteous, and accurate service to employees and customers

Work with the Facilities team to provide a clean, safe, and productive office environment for all employees; support supplies, conference room reservations, service calls, shipping and receiving, on-site events, and ad-hoc needs of our satellite office locations

Submit and monitor tickets for facilities-related issues with day porter staff and building engineers

Serve as point of contact for onsite vendors and technicians, and coordinate with the onsite building engineering team

Serve as a resource to employees for facilities questions and feedback via Jira ticketing system

Oversee the Customer Experience Center: ensure a clean and welcoming environment at all times and support visitors and events in the space

Support new hire onboarding processes, including day-one laptop and badge distribution, office navigation, and general questions

Answer incoming phone calls promptly and professionally and route them to the appropriate parties at C3.ai

Coordinate domestic and international shipping and receiving

Qualifications:

Bachelor’s degree required with 1–3 years of related experience

Strong written and verbal communication skills and phone etiquette with a client focus

Excellent organizational skills and attention to detail

Proficiency with Microsoft Office including Word, Excel, Outlook, and Teams

Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams

Ability to prioritize, problem-solve, and manage time effectively with minimal supervision

Positive and enthusiastic attitude with the ability to adapt to changing priorities

Mature, polished, and professional presence; punctual, dependable, and reliable

Ability to maintain confidentiality and interface with all levels of personnel

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

C3 AI provides excellent benefits, a competitive compensation package and generous equity plan.

California Base Pay Range$63,000—$91,000 USD

C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

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Front Desk Coordinator

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Required skills

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