Canon Business Process Services Verified

Business Process Outsourcing (BPO), Document Management, Information Management, Managed Services

Records Technician III

El Monte, CAOnsiteFull TimePosted 2 days agoVisa sponsorship available

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Required skills

records
digitizing
maintaining
retrieving
cataloging system
file tracking software
computer skills
customer service
overtime
deadlines

Nice to have

document scanning
new regulations
process improvement
efficiency
usefulness

Role summary

This Records Technician III role is responsible for digitizing, maintaining, and retrieving company records under general supervision. Key duties include managing physical and digital files, ensuring proper logging and storage, and maintaining the cataloging system. The position requires over 5 years of experience with records, 3+ years in a professional office environment, and proficiency with records software systems, scanners, and filing procedures. Excellent customer service and computer skills are essential, along with the ability to meet deadlines and perform physical tasks such as lifting up to 50 lbs. Training on new software and regulations will be provided.

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

Maintain files
Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
Maintain cataloging process, procedures as well as rules and regulations
Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
Shift files to accommodate needed space as needed
Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

May be requested to perform document scanning
Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

HS Diploma or equivalent
Over 5 yrs. Exp. working with records
3+ years’ experience in a professional office environment
Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
Excellent customer service, professional attitude and appearance are a must
Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

Physical activity required including bending, reaching, lifting and prolonged periods standing
May lift and/or move up to 50 lbs

What We Offer:

Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within
A company focused on creating a positive work and client environment
Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

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