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Manufacturing, HVAC, Industrial Automation

Sales Administrative Assistant

Bethesda, MDOnsiteFull Time$60,000–$75,000 /yrPosted 2 months agoVisa sponsorship available

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Required skills

  • Sales Administrative Assistant
  • CRM
  • Contact Database Management
  • Freight specialist
  • Submittals
  • Sales support
  • MAC
  • Subcontracting
  • Construction industry

Nice to have

  • Associates degree in Business

Role summary

CaptiveAire, a leading manufacturer of commercial kitchen ventilation systems, seeks a Sales Administrative Assistant for their Bethesda sales office. This role supports sales engineers by managing fire system subcontracting, acting as a freight specialist, scheduling customer visits and Lunch & Learns, assisting with service inquiries and truck scheduling, and handling submittals and general sales support. Responsibilities also include contact database management and CRM updates. The ideal candidate is independent, a team player, proficient with computers (MAC preferred), and has strong organizational skills. Familiarity with subcontracting and the construction industry is a plus.

Company Profile:

CaptiveAire is the nation’s leading manufacturer of commercial kitchen ventilation systems, and now provides a complete solution of fans, heaters, ductwork and HVAC equipment. For over 40 years, we’ve led the industry with innovative technologies, unmatched service, competitive pricing, and rapid lead times.

CaptiveAire maintains a network of over 90 sales offices in the U.S. and Canada and six strategically located manufacturing plants in North Carolina, Iowa, Oklahoma, California, Pennsylvania and Florida.

Summary: This position will be working out of a busy sales office in Bethesda supporting sales engineers with our growing company.

Primary Job Responsibilities:

  • Fire system subcontracting and tracking.
  • Freight specialist- dealing with all freight issues, tracking, customer inquiries.
  • Office supplies, customer visit scheduling.
  • Lunch & Learn scheduling
  • Assistance with service inquiries, emergency situations/ scheduling of trucks.
  • Submittals and general sales support as needed. No design work to be included.
  • Contact database management/ CRM and assignment.

    • Personal Requirements:

  • Ability to work independently with little guidance or oversight
  • Ability to multi-task in a fast paced environment
  • Ability to work as a team player

    • Knowledge and Skill Requirements:

  • Associates degree in Business preferred and/or administrative support experience
  • Must have strong computer and organizational skills
  • Familiarity with using a MAC
  • Familiarity with subcontracting and the construction industry a plus

    • Salary: $60-$75K base, negotiable dependent on experience, with additional monthly bonus based on productivity and profits.

    Captive-Aire Systems, Inc. is proud to be an equal opportunity workplace. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.

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