Accounts Payable Specialist
Required skills
- Accounts Payable
- vendor files
- W-9
- purchase orders
- invoices
- allocations
- month-end close
- accounts payable aging
- inventory control payable
- check run
Nice to have
- Bachelor’s Degree in Accounting
- 5 years related experience
Role summary
CDS Life Transitions seeks an Accounts Payable Specialist to process and pay vendor invoices and maintain vendor files. Responsibilities include ensuring invoice accuracy against purchase orders, proper coding and approvals, timely month-end close processing, and balancing general ledger accounts. The role also involves managing check runs, processing credit card statements, resolving outstanding checks, and ensuring compliance with internal controls and AP policies. Requires an Associate's Degree in Accounting or 2 years of related experience, proficiency with financial accounting software like Excel and AP systems, and strong communication and organizational skills.
CDS Life Transitions is a world-class organization that provides opportunities for individuals with intellectual and developmental disabilities to lead independent and fulfilling lives in their community.
At CDS Life Transitions we value our Employees by offering:
- Paid time off for Full and Part Time Employees (including your Birthday!) Vacation time, Personal time and Sick Time Accruals!
- Affordable health care coverage including health, dental, vision, starting as low as $10.00/month
- We invest in your Health! Get paid to stay healthy through our Employee Wellness Program.
- Tuition Reimbursement
- Generous Employee referral program
- So much more! Apply to find out more information
Overview:
This position processes and pays vendor invoices and maintains vendor files.
Essential Job Functions
- Obtain proper documentation for vendor files: new vendor form, W-9, and are Valenz compliant
- Compare and ensure accuracy of invoices to purchase orders in terms of pricing, terms of payment and other changes
- Ensure purchase orders and invoices have proper approvals
- Ensure invoices are coded to proper account, including allocations
- Ensure all invoices have been processed for month-end close timely and accurately
- Balance accounts payable general ledger account to accounts payable aging monthly
- Balance inventory control payable general ledger account to inventory control payable aging monthly
- Review open invoices to ensure the receipt of purchase orders and the recording of the associated liabilities timely
- Process invoices for payments according to terms of payment
- Responsible for weekly check run and recording cash disbursements in checkbooks
- Ensure proper internal controls to avoid duplicate payments
- Responsible for the filing of paid invoices timely and accurately
- Process credit card statements and obtain proper receipts and documentation
- Ensure advances/prepayments are returned and recorded according to policy
- Resolve outstanding checks timely
- Follow Accounts Payable Policies and Procedures and ensure compliance
- All other duties as assigned
Required Academic and Experience Requirements
- Associates Degree in Accounting or a minimum of 2 years related experience
- Ability to use financial accounting software (excel spreadsheets, computerized Accounts Payable system)
- Ability to communicate effectively, both orally and in writing
- Ability to work independently
- Ability to handle multiple assignments and consistently meet deadlines
- Must be at least 18 years of age
- Must meet applicable Vehicle Operator Requirements
Preferred Academic and Experience Requirements
- Bachelor’s Degree in Accounting
- Minimum of 5 years related experience
CDS Life Transitions is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.
