Research Admin Coordinator -Urology
Required skills
- High School Diploma/GED
Role summary
The Research Administrative Coordinator - Urology supports academic leadership in managing research programs and operations. Responsibilities include fiscal management, budget creation and reporting, coordinating academic administrative systems, managing calendars and travel, ordering supplies, and ensuring compliance with federal and state regulations. This role also involves tracking HR compliance, coordinating academic events, and assisting with grant administration and manuscript preparation. The position requires a High School Diploma/GED and 2 years of experience in research and academic administration.
The Research Administrative Coordinator works under the direction of academic leadership of the assigned research area. Provides support for budgetary and fiscal management and reporting of research programs and operations. Assists in coordinating a variety of academic specific activities. Provides assistance with UKG and/or faculty effort recording and reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.
- Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area. May assist with creation and maintenance of budgets for research programs. May generate monthly fiscal and physician billing reports upon request of department management.
- Coordinates the academic administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
- Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
- Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
- Composes written correspondence, NIH reviews, and letters of recommendation. May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
- Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
- Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
- Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning. May assist with tracking project metrics.
- Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
- Coordinates all academic activities, seminars, lectures and meetings.
- Adheres to procedures for office management and compliance with CSMC administrative regulations andrequirements.
- May assist Principal Investigator with completing and submitting federal and non-federal grants.
- May assist with pre- and post-award grant administration functions.
- May conduct literature searches and format manuscripts for submission and publication.
Qualifications
Education
- High School Diploma/GED - required
- Bachelor's Degree Related to research. - preferred
Experience
- 2 years Experience supporting research and academic administration - required
