Quality Assurance Coordinator

Certified Group is committed to partnering with customers to deliver innovative scientific solutions and expertise – So The World Can Trust In What It Consumes™. Our network of 30+ North American and European laboratories serves the food & beverage, dietary supplements, cosmetics, OTC, tobacco/nicotine, cannabis, and hemp industries.

Our Brands

Certified Group is comprised of a set of specialized brands that collectively deliver laboratory testing, regulatory consulting, and certification & audit services across highly regulated industries:

Certified Laboratories – Provides comprehensive analytical and microbiological testing, primarily supporting food, beverage, cosmetics, OTC, and dietary supplement industries.

Food Safety Net Services (FSNS) – A leading network of ISO-accredited laboratories across North America, focused on food safety testing, operational support, and technical services for the food industry.

Labstat – A global leader in contract research and testing for nicotine, tobacco, cannabis, hemp, and next-generation products, with deep expertise in analytical chemistry and toxicology.

EAS Consulting Group – A regulatory consulting firm offering expert guidance, training, and auditing support across FDA, USDA, and other regulated sectors, powered by a large network of independent advisors.

FSNS Certification & Audit – Provides accredited third-party auditing and certification services, including food safety, animal welfare, and GMP programs.

Job Summary:

The Quality Assurance Coordinator supports the development, implementation, maintenance, and continuous improvement of the Quality Management System (QMS). This role assists with quality system administration, document control, compliance activities, audit support, and quality improvement initiatives to help ensure adherence to company standards and applicable regulatory requirements. The position partners with cross-functional teams to maintain quality records, support process improvements, and promote a culture of quality throughout the organization. This role serves as an entry-level quality professional responsible for supporting the effective operation and ongoing enhancement of the quality management system.

Essential Responsibilities:

Assist with the development, implementation, maintenance, and continuous improvement of the Quality Management System (QMS)

Support document control processes, including document creation, revision, review, approval routing, obsoletion, and archiving

Assist in developing and maintaining policies, procedures, work instructions, forms, templates, and other quality system documentation

Support process mapping and workflow documentation initiatives across departments

Coordinate with document owners and stakeholders to ensure documentation complies with established quality standards and document control requirements

Maintain quality records and documentation in accordance with company procedures and regulatory requirements

Assist with tracking quality metrics, corrective actions, preventive actions, and continuous improvement initiatives

Support internal and external audits through document preparation, record retrieval, and follow-up activities

Collaborate with cross-functional teams to support quality system enhancements and compliance initiatives

Assist in ensuring compliance with applicable quality standards, including ISO 17025, GMP, GLP, NHP, and other regulatory requirements as applicable

Support training documentation and quality record management activities

Participate in quality investigations and assist with documentation of corrective actions and process improvements

Maintain confidentiality of quality records and business information

Perform other job-related duties as assigned to support business and quality objectives

Education & Experience:

Associate degree in a scientific, technical, business, or related field; or an equivalent combination of education and experience

1–2 years of experience in quality assurance, document control, laboratory operations, regulated environments, or related administrative support functions

Experience working with documentation, records management, or process-related activities

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams

Experience working in an ISO-accredited, GMP, GLP, NHP, or other regulated environment

Familiarity with Quality Management Systems (QMS) and document control practices

Exposure to audit support, corrective actions, continuous improvement initiatives, or process mapping

Schedule: Tuesday-Saturday, 9:00AM-5:00PM

*]:pointer-events-auto [content-visibility:auto] supports-[content-visibility:auto]:[contain-intrinsic-size:auto_100lvh] scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]" data-turn-id="request-WEB:5caf57a4-bfbe-4957-8ec6-c7b4b55e8248-0" data-testid="conversation-turn-2" data-scroll-anchor="true" data-turn="assistant">

The compensation details provided below reflect the expected pay range for this role, based on the selected compensation structure and applicable guidelines. Actual pay within this range may vary depending on factors such as experience, skills, qualifications, and geographic location. Additional components of total rewards—such as bonuses, benefits, or incentives—may also apply where applicable.

Salary Range for Pay Transparency$25—$30 USD

By applying, you acknowledge that Certified Group will process your personal information for recruitment and hiring purposes in accordance with our Applicant Privacy Policy. California residents may review additional information about how we collect and use personal information, including retention and rights, in our California Notice at Collection. To view our Privacy Policy, click the link here: Certified Group Privacy Policy

We are an Equal Opportunity Employer and make employment decisions without regard to protected characteristics under applicable law.