Meetings and Incentives Program Coordinator

Denver, COOnsiteFull Time$60,000–$70,000 /yrPosted 15 hours agoVisa sponsorship availableHidden Gem · Himalayas

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Required skills

comfortable communicating with clients
on camera for meetings
stay organized
prioritize
excellent attention to detail
grammar
team environment
adapting to change
multi-tasking
self-motivated

Nice to have

Cvent Registration Software

Role summary

Andavo is seeking a Meetings and Incentives Program Coordinator in Denver to support the AMI Meetings and Incentive Team. This role involves managing Cvent registration websites, assisting with program planning tasks such as rooming lists and budgets, handling hotel sourcing, managing social media, and generating reports. The position requires 2+ years of meetings industry experience, proficiency in Microsoft Office Suite, and strong organizational and communication skills. Experience with Cvent is preferred. The coordinator will gain planning experience to manage smaller programs and act as a secondary planner.

Job Title: Andavo Meetings & Incentives Program Coordinator Department: AMI Reports to: Beth Faller, Vice President AMILocation: Denver This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed. Responsibilities:

Responsible for building and managing Cvent registration websites and mobile apps

Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed.

Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed

Support onsite program staff with printing and shipping needs

Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers

Hotel and venue sourcing for small groups

Manage hotel commission payments

Manage Social Media platforms

Participate in trainings to gain a high level of industry knowledge

Attend industry events when applicable

Maintain a positive attitude with clients, attendees and coworkers

Ability to work on multiple programs simultaneously

Generate reports and assist in accounting tasks

Participate in client’s calls and manage agendas and meeting notes

Requirements:

2+ years meetings industry experience

Must have excellent oral and written communication skills

Comfortable communicating with clients and being on camera for meetings as needed

Proficient in Microsoft Outlook, Word, Excel, Power Point - Cvent Registration Software preferred

Ability to stay organized and prioritize is essential

Excellent attention to detail and grammar

Ability to work both independently and in a team environment

Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure

Self-motivated with a desire to positively contribute to the team

Experienced in Social Media platforms

Maintain a strong focus on customer service and a proactive, solution driven mentality

Originally posted on Himalayas

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Meetings and Incentives Program Coordinator

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Required skills

Nice to have

Role summary

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