Accounting Specialist

Job Summary: The Accounting Specialist plays a key role within the finance team, responsible for full-cycle accounting tasks and ensuring accuracy in financial reporting. This position requires strong accounting knowledge, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities and Skills:

Accounts Payable

· Perform full-cycle accounts payable processes.

· Process vendor invoices, expense reports, and payments to ensure accuracy.

· Verify general billing and integration accuracy between QBO and the ERP system.

· Review invoices for appropriate documentation prior to payment.

· Process invoices by reviewing and verifying accuracy, completeness, and compliance with company policies.

· Enter non-inventory (purchase order) bills and data into QBO.

· Maintain accurate records of vendor bills and related documentation.

· Prepare and analyze weekly check runs.

· Print vendor check payments.

· Initiate vendor online and ACH payments on a weekly basis.

· Reconcile vendor accounts and statements.

· Research and resolve vendor bill discrepancies.

· Reconcile credit card accounts.

· Verify the accuracy of credit card costs and receipts submitted through the spend management system.

· Process new vendor credit applications as requested.

· Create new vendor profiles in the ERP system and ensure proper integration into QBO.

· Finalize vendor profile setup in QBO by attaching all required data and documentation.

· Conduct independent verification to establish new ACH payment profiles in the bank’s system.

· Maintain vendor relationships through regular communication.

· Provide support for internal audits and reconciliations.

· Assist with special projects and other accounting tasks as needed.

· Review and process employee expense reports.

· Contribute to timely month-end close processes.

· Update and maintain vendor profiles.

· File and organize accounts payable records.

Accounts Receivable

· Perform full-cycle accounts receivable processes.

· Process customer credit returns.

· Apply cash receipts and prepare daily deposits.

· Process and review customer credit applications.

· Monitor and respond to the accounting department’s email inbox.

· Monitor ERP system integrations for accuracy and completeness.

· Review sales orders and generate daily customer invoices.

· Communicate with customers to resolve accounting-related tasks and inquiries.

· Send customer account statements on a monthly basis.

· Carry out weekly collection efforts, including following up with clients on outstanding invoices and resolving payment discrepancies.

· Reconcile accounts by investigating and resolving irregularities or inquiries.

· Maintain accurate accounts receivable files, records, and payment documentation.

· Update and maintain customer profiles.

· Provide support for special projects and other accounting tasks as needed.

· Assist with internal audits and reconciliations.

· Contribute to timely month-end close processes.

· File and organize accounts receivable records.

Education and/or Work Experience Requirements:

Required

· High school diploma or GED with significant relevant accounting experience.

· 3–5 years of hands-on accounting experience.

· Solid understanding of GAAP and general accounting principles.

· Proficiency with accounting software, including QuickBooks Online (QBO).

· Intermediate-level skills in Microsoft Excel.

· Prior experience with accounts payable, accounts receivable, and general ledger activities.

· Experience supporting month-end close processes and account reconciliations.

· Strong attention to detail, accuracy, and organizational skills.

· Ability to prioritize and manage multiple tasks to meet deadlines.

· Effective written and verbal communication skills for vendor and customer interaction.

· Ability to maintain confidentiality when handling sensitive financial information.

Preferred

· Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.

· Experience with ERP systems and accounting software integrations.

· Prior exposure to audit processes (internal or external).

· Familiarity with spend management systems and electronic payment platforms.

· Work experience in manufacturing, food production, or distribution environments.

Physical Requirements and Working Conditions:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 20 pounds occasionally (e.g., files, boxes of records, or office supplies).

· Ability to move about the facility as needed to interact with team members in office and production areas.

· Work is performed primarily in an office environment with moderate noise levels.

· Occasional exposure to a production/manufacturing environment when collaborating with other departments.

· Standard business hours apply, with occasional extended hours required to meet deadlines.

Other Duties:

· Follow food safety and quality protocols.

· Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices.

· Other duties as assigned.

Benefits:

Circle U Foods offers a benefits package that includes:

· Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.

· Voluntary insurance plans for short-term disability coverage, Accident and Critical Illness.

· Additional voluntary life insurance policy available

· Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10+ years 4 weeks

Equal Opportunity Employer
Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Conditions of Employment

· Eligibility to Work: Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.

· Age Requirement: Applicants must be at least 18 years of age.

· Transportation Requirement: Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements.

· Pre-Employment Screening: Candidates must successfully pass a background check and drug test.